Project Coordinator

Summary

The American Heart Association is a nonprofit organization focused on cardiovascular and brain health and healthier lives. The Project Coordinator supports health sciences research and measure development initiatives through project coordination, administrative support, stakeholder engagement, documentation, reporting, and program operations.

Responsibilities

• Support day-to-day operations of initiatives, including scheduling internal, external, and cross-functional meetings, managing agendas, capturing notes and action items, tracking follow-up activities, coordinating materials, and maintaining project documentation
• Develop, input, and maintain information in project tracking systems, databases, SharePoint sites, and other software platforms
• Handle administrative and financial tasks, including processing invoices, tracking budgets and expenses, and supporting contract and grant administration activities
• Support virtual meeting logistics and technology setup
• Serve as a primary point of contact for project participants, subject matter experts, and external partners, coordinating communications, responding to inquiries, and assisting with onboarding activities
• Prepare and maintain project documentation, status reports, meeting summaries, dashboards, stakeholder updates, and other materials aligned with project goals and timelines
• Assist with the development and dissemination of program materials, templates, reports, and resources
• Coordinate project timelines, deliverables, and meeting schedules to support successful execution of research and measure development activities

Skills

• * High School Diploma or equivalent
• * Minimum of three (3) years of relevant experience
• * Minimum of six (6) months of administrative and/or project coordination experience
• * Ability to handle multiple projects simultaneously and meet specified timelines
• * Administrative expertise with sophisticated clerical responsibilities and data management
• * Effective verbal and written communication skills
• * Effective interpersonal skills with proven ability to develop collaborative working relationships internally and externally
• * Experience coordinating meetings, events, or project activities across multiple stakeholder groups
• **Proficiency Requirement** Proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, Teams, and SharePoint. Experience working with project management, database, or collaboration systems is a plus
• * Bachelor's degree in health sciences, public health, healthcare administration, research, or a related field
• * Experience supporting health sciences, research, quality improvement, measurement, or healthcare-related projects
• * Experience working with subject matter experts, researchers, healthcare professionals, or external partners
• * Knowledge of basic data tracking, reporting, or research support processes

Qualifications

Must Haves

• * High School Diploma or equivalent
• * Minimum of three (3) years of relevant experience
• * Minimum of six (6) months of administrative and/or project coordination experience
• * Ability to handle multiple projects simultaneously and meet specified timelines
• * Administrative expertise with sophisticated clerical responsibilities and data management
• * Effective verbal and written communication skills
• * Effective interpersonal skills with proven ability to develop collaborative working relationships internally and externally
• * Experience coordinating meetings, events, or project activities across multiple stakeholder groups
• **Proficiency Requirement** Proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, Teams, and SharePoint. Experience working with project management, database, or collaboration systems is a plus

Nice to Haves

• * Bachelor's degree in health sciences, public health, healthcare administration, research, or a related field
• * Experience supporting health sciences, research, quality improvement, measurement, or healthcare-related projects
• * Experience working with subject matter experts, researchers, healthcare professionals, or external partners
• * Knowledge of basic data tracking, reporting, or research support processes

Benefits

• This position can be home-based.
• Full-time, benefits-eligible opportunity.
• Annual salary planning and incentive programs; eligibility for an incentive program is based on the type of position.
• Medical, dental, vision, disability, and life insurance.
• Robust retirement program that includes an employer match and automatic contribution.
• Employee assistance program.
• Employee wellness program.
• Telemedicine and medical consultation.
• Employee Resource Groups (ERG).
• Professional mentoring program, including mentor/mentee opportunities.
• Access to Heart U, the Association’s national online university, with more than 100,000 resources.
• Paid Time Off (PTO) at a minimum of 16 days per year for new employees; the number of days will increase based on seniority level.
• A total of 12 paid holidays off each year, including several days off at the end of the year.
• Tuition Assistance providing financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.
• Additional training and support, locally.