Court Assistant II - Clerk's Office

Summary

Clark County’s Clerk’s Office serves the public and supports operations within the Superior Court System. The Court Assistant II performs technical court and legal processing work, including assisting the public, processing filings, maintaining case management systems, preparing court documents and calendars, and supporting courtroom and financial operations.

Responsibilities

• Provide information to the public, co-workers and outside agencies concerning case or court process
• Process case filing documents that come from the members of the public, prosecuting attorney, and attorneys
• Participate in daily team assignments in support of Court operations
• Maintain multiple data and case management systems
• May assist in training of other assigned staff
• Attends Court and makes accurate minutes of proceedings; instructs defendants; administers oaths; oversees exhibits; prepares and processes orders of the Court; performs follow-up work as required
• Issues warrants, summons, subpoenas, notices and hearings, writs of garnishments, restriction and habeas corpus, criminal commitments, attachments and other legal documents ordered by the Court
• Receives, receipts, disburses and balances fines, bail, support and restitution payments, court costs, trust accounts, juror and witness fees
• Prepares Court calendars (dockets) for Civil, criminal, probate, domestic relations, small claims, traffic and mental illness cases; schedules mitigation and pretrial hearings; prepares case files for Court sessions ensuring appropriate documentation; sets and coordinates jury trials, contacting appropriate persons and initiating related correspondence
• Prepares cases for appellate proceedings; processes appeals by preparing Court records and exhibits for transfer
• Advises and maintains contact with prosecutors, attorneys and law enforcement personnel concerning case status; acts as liaison judges and legal parties
• Responds to telephone inquiries; sorts and routes documents; initiates correspondence requesting information or in response to a Court-related inquiry
• Performs data entry for Court functions through a computer terminal; gathers, compiles, codes, records, enters and extracts data
• Takes applications, approves notary bonds, records business information as required by law; processes paperwork for commitments, releases and referrals; contacts appropriate departments and agencies for the exchange of information; enters citations or complaints into computer or log book
• Arranges for time payments for Court-related fines; monitors payments and takes appropriate action for delinquent payments; pursues collection of dishonored checks; monitors case dispositions for defendant compliance to sentences
• Assists in balancing daily receipts and accounts
• Operates standard office equipment
• Performs related work as required

Skills

• Two years of clerical word processing, typing or stenographic work experience which includes at least one year of work directly related to the work of the class; or On year (45 credit hours) of post-secondary business legal or office occupational training or education may be substituted for one year of required experience
• Modern office practices; business English, grammar, spelling and punctuation; the operation of Court and court processing activity
• Work independently in a high pressure environment
• Follow, understand and apply prescribed procedures, policies, laws and regulations to the legal processing activities of the Court systems
• Express ideas clearly and concisely both orally and in writing
• Operate standard office equipment including word processors computer terminals, typewriters, adding machines, calculators, dictaphones, copiers and transcribers
• Sit or stand both for long periods of time while performing routine and repetitive functions
• To establish and maintain effective working relationships with co-workers, supervisors, other agencies and the general public

Qualifications

Must Haves

• Two years of clerical word processing, typing or stenographic work experience which includes at least one year of work directly related to the work of the class; or On year (45 credit hours) of post-secondary business legal or office occupational training or education may be substituted for one year of required experience
• Modern office practices; business English, grammar, spelling and punctuation; the operation of Court and court processing activity
• Work independently in a high pressure environment
• follow, understand and apply prescribed procedures, policies, laws and regulations to the legal processing activities of the Court systems
• express ideas clearly and concisely both orally and in writing
• operate standard office equipment including word processors computer terminals, typewriters, adding machines, calculators, dictaphones, copiers and transcribers
• sit or stand both for long periods of time while performing routine and repetitive functions
• to establish and maintain effective working relationships with co-workers, supervisors, other agencies and the general public

Benefits

• Medical, vision and dental insurance for regular full-time and part-time employees
• Paid leave for regular full-time and part-time employees
• Flexible spending accounts for regular full-time and part-time employees
• Life insurance for regular full-time and part-time employees
• Long-term disability insurance for regular full-time and part-time employees
• Retirement for regular full-time and part-time employees
• Deferred compensation for regular full-time and part-time employees
• Participation in a Washington State Retirement System plan (PERS, PSERS or LEOFF) for all Clark County employees