Project Finance Operations Specialist

Summary

CloudFit Software provides cloud solutions through an engineering and automation-focused approach. The company is seeking a Project Finance Operations Specialist to manage project billing, cash visibility, purchasing support, and financial processes from contract award through cash collection. The role also partners with project and operational teams to resolve financial issues and automate scalable finance workflows.

Responsibilities

• Manage project billing activities across a portfolio of government and commercial contracts
• Develop and maintain billing schedules aligned with contractual requirements and project milestones
• Prepare and submit accurate customer invoices while tracking billing status, exceptions, unbilled activity, and collection follow-through
• Monitor project cash positions and provide timely updates that support forecasting and business decisions
• Support project purchasing and vendor payment processes by validating invoices against approved budgets, commitments, purchase orders, and contractual requirements
• Partner with project managers and operational leaders to identify and resolve billing, payment, contract, and cash-flow issues
• Maintain clear documentation, standard operating procedures, and work instructions for project finance processes
• Engineer and automate workflows that improve efficiency, data quality, visibility, and control
• Assist with contract intake, project setup, billing terms, contract modifications, and other quote-to-cash activities
• Support continuous improvement across Finance, Operations, and Project Delivery

Skills

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field, or equivalent professional experience
• Experience supporting billing, accounts receivable, project accounting, finance operations, or contract administration
• Strong understanding of invoice management, collections, and financial documentation
• Experience working with project budgets, purchase orders, vendor invoices, commitments, and cost tracking
• Ability to translate contract, project, budget, invoice, and payment data into accurate, actionable financial information
• Strong organizational skills, attention to detail, and the ability to manage competing priorities
• Clear communication, sound judgment, and a collaborative customer-service approach
• Proficiency with Microsoft Excel and modern business systems
• Current Federal Security Clearance or ability to obtain (US Citizenship required)
• Experience supporting federal government contracts
• Familiarity with project-based accounting or ERP systems
• Experience documenting business processes and implementing operational improvements
• Knowledge of contract terms, billing structures, and project financial management
• Experience using automation or AI-enabled tools to improve business workflows
• PST Time Zone preferred

Qualifications

Must Haves

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field, or equivalent professional experience
• Experience supporting billing, accounts receivable, project accounting, finance operations, or contract administration
• Strong understanding of invoice management, collections, and financial documentation
• Experience working with project budgets, purchase orders, vendor invoices, commitments, and cost tracking
• Ability to translate contract, project, budget, invoice, and payment data into accurate, actionable financial information
• Strong organizational skills, attention to detail, and the ability to manage competing priorities
• Clear communication, sound judgment, and a collaborative customer-service approach
• Proficiency with Microsoft Excel and modern business systems
• Current Federal Security Clearance or ability to obtain (US Citizenship required)

Nice to Haves

• Experience supporting federal government contracts
• Familiarity with project-based accounting or ERP systems
• Experience documenting business processes and implementing operational improvements
• Knowledge of contract terms, billing structures, and project financial management
• Experience using automation or AI-enabled tools to improve business workflows
• PST Time Zone preferred

Benefits

• Medical, dental, vision insurance, & voluntary health options for you and your family
• Talkspace, Calm, virtual therapy, counseling
• 401(k), HSA, FSAs, Personal Financial Advisors
• 3 Weeks of PTO, 15 Paid Company Holidays, 8 Giving Back Hours
• Wellness Program: reimbursement, gym discounts, health fairs, & more!
• Recognition Program: Earn & give recognition, annual awards, celebrations
• Career development for employees at every level
• Certification Reimbursement
• User Friendly Career Development Tools & Resources