Legal Document Technician

Summary

Holland & Hart LLP is a law firm seeking a Legal Document Technician for its remote Legal Document Services team. The role prepares, revises, formats, proofreads, transcribes, and e-files legal documents while troubleshooting document issues and coordinating with remote teammates and project stakeholders.

Responsibilities

• Prepares, revises and formats legal documents using various software applications and according to project instructions. Proofreads revisions and formatting changes
• Converts documents from one file format to another, ensuring that converted documents are set up in firm templates, formatted properly and proofread against the originals
• Performs advanced legal document functions such as Table of Contents, Table of Authorities, bookmarking, cross-referencing, hyperlinking, and redlining
• Transcribes digital audio files to create written transcripts of recorded information
• Proofreads documents for spelling, grammar, language usage and punctuation
• Prepares documents for e-filing as needed and according to project instructions. E-files documents in federal and Colorado state court
• Reviews project-related emails, forms, and project entries in the department’s electronic project-tracking software to ensure instructions are understood. Follows up with project originator regarding any questions and with updates should circumstances change
• Diagnoses and troubleshoots problem documents and shares solutions and workarounds with colleagues
• Maintains contact and communication with fellow remote teammates regarding projects and workflow via Microsoft Teams and/or Outlook
• Perform additional duties and tasks assigned, demonstrating flexibility and a commitment to supporting the firm’s overall objectives

Skills

• High school diploma or GED/equivalent required
• Three (3) + years' related legal experience required
• Knowledge of common legal document processes and practice-specific document tasks obtained through education and/or experience
• Advanced legal software competencies, including Microsoft Word, Excel, PowerPoint, Adobe Acrobat, iManage, OmniPage Pro, Best Authority and Workshare Compare
• Ability to analyze and troubleshoot document problems and provide solutions or workarounds as needed
• Proficiency in e-filing in various courts at the federal level and within the state of Colorado
• Ability to type a minimum of 60 wpm
• Ability to operate digital transcription equipment
• Excellent grammar, language and proofreading skills
• Ability to multitask, work effectively under pressure, and meet project deadlines while providing an excellent work product
• Excellent written and oral communication skills in order to facilitate project workflow and teamwork within the department, and to interact effectively with colleagues at all levels of the firm

Qualifications

Must Haves

• High school diploma or GED/equivalent required
• Three (3) + years' related legal experience required
• Knowledge of common legal document processes and practice-specific document tasks obtained through education and/or experience
• Advanced legal software competencies, including Microsoft Word, Excel, PowerPoint, Adobe Acrobat, iManage, OmniPage Pro, Best Authority and Workshare Compare
• Ability to analyze and troubleshoot document problems and provide solutions or workarounds as needed
• Proficiency in e-filing in various courts at the federal level and within the state of Colorado
• Ability to type a minimum of 60 wpm
• Ability to operate digital transcription equipment
• Excellent grammar, language and proofreading skills
• Ability to multitask, work effectively under pressure, and meet project deadlines while providing an excellent work product
• Excellent written and oral communication skills in order to facilitate project workflow and teamwork within the department, and to interact effectively with colleagues at all levels of the firm

Benefits

• Fully remote position
• A 37.5-hour scheduled work week for most staff employees
• A robust wellness program
• Generous PTO and holiday pay for eligible employees
• Medical, dental, vision, life, AD&D, EAP, STD, and LTD benefits for full-time employees eligible on the date of hire
• Voluntary supplemental life, accident, critical illness, and long-term care insurances
• A 401(k) retirement plan with a company match
• Programs that may provide educational assistance
• Free or discounted legal services
• Opportunities through the Holland & Hart Foundation to participate in volunteer activities
• A discretionary bonus may be available based upon performance
• Part-time employees may have access to some benefits, which may be on a pro-rated basis