Administrative Assistant, Herman B Wells Center for Pediatric Research

Summary

Indiana University is seeking an Administrative Assistant for the Herman B Wells Center for Pediatric Research. This role involves providing essential administrative support to research faculty and staff, managing day-to-day operations, and ensuring efficient coordination of activities within the center.

Responsibilities

• Provides administrative support to a department or group of professionals, exercising confidentiality, tact, and diplomacy
• Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.; compiles data for expense and statistical reports
• Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately
• Schedules and confirms appointments, meetings, and travel arrangements; tracks expenses
• Participates in the development and implementation of administrative standards, policies and practices for the organization
• May perform other duties related to maintaining an internal website and/or working with social media

Skills

• High school diploma or equivalent (such as HSED or GED)
• 2 years of relevant experience
• Excellent organizational skills
• Demonstrates ability to maintain confidential information
• Strong verbal communication and listening skills
• Demonstrates excellent judgment and decision making skills
• Ability to simultaneously handle multiple priorities
• Maintains composure under pressure

Qualifications

Must Haves

• High school diploma or equivalent (such as HSED or GED)
• 2 years of relevant experience
• Excellent organizational skills
• Demonstrates ability to maintain confidential information
• Strong verbal communication and listening skills
• Demonstrates excellent judgment and decision making skills
• Ability to simultaneously handle multiple priorities
• Maintains composure under pressure

Benefits

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)