Senior Development Coordinator

Summary

National Parks Conservation Association (NPCA) is a nonprofit advocacy organization dedicated to protecting and enhancing America's National Park System. The Senior Development Coordinator provides executive, administrative, project coordination, fundraising, event, planning, and operational support to Development leadership and the broader Development team.

Responsibilities

• Provide administrative and operational support to the Vice President (VP) and Deputy Vice President of Development (DVP)
• Conduct and capture notes for bi-weekly portfolio strategy meetings and quarterly portfolio reviews with the VP and DVP. Track donor activity and communication and upload into fundraising CRM
• Assist in preparing donor meeting materials, prospect summaries, background research requests, and fundraising strategy documents
• Support event management and logistics, including annual signature dinner and smaller donor events
• Assist with special projects and strategic initiatives as assigned
• Support coordination and administration of the annual Development Operating Plan (DOP)
• Schedule, take notes and track quarterly team check-ins and progress reviews related to departmental goals and objectives
• Support development, tracking, and reporting of departmental 90-day priorities
• Coordinate Development Management Team’s (DMT) recurring meetings, keeping departmental priorities, deadlines, and action items visible, current, and tracked to completion
• Maintain a shared, up-to-date view of departmental projects and priorities within Asana so status and workload are visible to the DMT team
• Manage AI-assisted meeting documentation for DMT and other Development meetings, including automated note-taking, takeaway summaries, action-item capture, and tracking of carry-over items between sessions
• Support adoption and effective use of department technologies, including Asana, SharePoint, AI-enabled tools, and collaboration platforms
• Support and maintain departmental systems, tools, and processes that enhance communication, transparency, and operational efficiency
• Serve as a point of contact for Executive Office staff regarding development-related logistics and scheduling
• Coordinate follow-up activities and task management resulting from Development Executive Office meetings, travel, and donor engagement activities
• Coordinate executive travel planning, preparation, and follow-up processes for Development
• Maintain travel workflows and task management systems within Asana
• Coordinate preparation for Philanthropy Committee and Board meetings, tracking timelines and deadlines
• Assemble meeting materials, briefing documents, presentations, agendas, and supporting resources
• Track committee recommendations, action items, and follow-up responsibilities
• Support communication and coordination between Development leadership and Executive Office stakeholders
• Coordinate onboarding and offboarding processes for Development staff
• Maintain SharePoint organization and structure for Development-wide operational and administrative resources
• Maintain department templates, guides, and operational documentation
• Coordinate department meetings, retreats, and other internal activities as assigned
• Support department administration like ordering department supplies, coordinating cards/gifts for staff milestones, etc
• Support special projects and department-wide initiatives
• Promote effective communication, collaboration, and information sharing across Development teams
• Performs other related duties as required and assigned

Skills

• Two to four years of experience in project coordination, operations, development administration, executive support, or a related field
• Demonstrated ability to coordinate multiple complex projects and priorities simultaneously
• Experience supporting senior leaders and managing highly confidential information
• Strong organizational, planning, and follow-through skills
• Excellent written and verbal communication skills
• Experience with project management and collaboration platforms, including Asana or similar systems
• Strong proficiency with Microsoft Office and Microsoft 365 applications
• Ability to work effectively with a diverse group of colleagues, stakeholders, and partners
• Commitment to NPCA's mission, core values and NPCA's Justice, Equity, Diversity, and Inclusion (JEDI) Statement of Intentions
• Flexible. 32-hour four day work week, Monday through Thursday. Core office hours are 9:00 AM to 6:00 PM, Monday – Thursday. On occasion, some of the 32 hour workweek may need flexibility for rare nights and weekends that may be required, in exception of the four-day work week ethos, as dictated by event scheduling
• This position requires the ability to communicate effectively with all levels of NPCA staff both in the Washington, D.C. office and regional offices
• While performing the duties of this job, the employee is typically required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee may lift and/or move up to 25 pounds. Specific vision abilities required by the job may include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
• Experience with fundraising databases and nonprofit operations preferred

Qualifications

Must Haves

• Two to four years of experience in project coordination, operations, development administration, executive support, or a related field
• Demonstrated ability to coordinate multiple complex projects and priorities simultaneously
• Experience supporting senior leaders and managing highly confidential information
• Strong organizational, planning, and follow-through skills
• Excellent written and verbal communication skills
• Experience with project management and collaboration platforms, including Asana or similar systems
• Strong proficiency with Microsoft Office and Microsoft 365 applications
• Ability to work effectively with a diverse group of colleagues, stakeholders, and partners
• Commitment to NPCA's mission, core values and NPCA's Justice, Equity, Diversity, and Inclusion (JEDI) Statement of Intentions
• Flexible. 32-hour four day work week, Monday through Thursday. Core office hours are 9:00 AM to 6:00 PM, Monday – Thursday. On occasion, some of the 32 hour workweek may need flexibility for rare nights and weekends that may be required, in exception of the four-day work week ethos, as dictated by event scheduling
• This position requires the ability to communicate effectively with all levels of NPCA staff both in the Washington, D.C. office and regional offices
• While performing the duties of this job, the employee is typically required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee may lift and/or move up to 25 pounds. Specific vision abilities required by the job may include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Nice to Haves

• Experience with fundraising databases and nonprofit operations preferred

Benefits

• Remote/Anywhere in the US
• Flexible 32-hour four-day work week, Monday through Thursday
• Work-life balance flexibility around events and donor experiences
• Opportunities for professional and personal development