Equipment / Tool Coordinator

Summary

Network Connex, through its National Technologies division, is a turnkey installer of fiber optic and data center infrastructure. The Equipment / Tool Coordinator manages daily inventory control, issuance, tracking, recovery, maintenance, calibration, and deployment readiness for fiber and field equipment, while coordinating logistics across projects, technicians, vendors, and operational teams.

Responsibilities

• Maintain a current inventory of NFT-owned, leased, and rented tools and equipment, including splicers, cleavers, hot strippers, OTDRs, OLTS sets, inspection scopes, specialty tools, and associated kits
• Enter new equipment in AssetTiger or the approved system; record asset tag, manufacturer, model, serial number, ownership, project, location, custodian, condition, and status
• Maintain kit-level component lists, accessories, cases, chargers, batteries, and consumables where applicable
• Perform scheduled physical counts with site Logistics Coordinators; reconcile discrepancies and correct records with supporting documentation
• Maintain equipment photos, purchase and warranty information, service history, and calibration certificates as applicable
• Prepare and document technician and crew equipment checkouts, acknowledgments, and returns
• Verify each kit's condition and contents at issue and return; document missing components, damage, and exceptions with photos when appropriate
• Track equipment custody, project assignment, shipment, receipt, and inter-site transfers; obtain confirmation from the receiving party
• Coordinate recovery of assigned equipment during rotations, reassignment, demobilization, and employee separation
• Escalate overdue returns, unreported damage, missing equipment, and unresolved inventory discrepancies to the Logistics Manager and relevant field leadership
• Track service and calibration due dates for applicable splicing, testing, and inspection equipment
• Identify defective, unsafe, incomplete, or out-of-calibration equipment and place it on hold pending approved disposition
• Coordinate vendor troubleshooting, repair estimates, shipment, calibration, return shipping, and return-to-service documentation under approved procedures
• Keep equipment kits together when practical and document serial numbers, reported symptoms, accessories shipped, and repair status
• Update the asset system after repairs, calibration, replacements, and component changes; communicate equipment availability to Operations
• Receive approved equipment requirements and deployment priorities from Operations and the Logistics Manager
• Prepare equipment allocation, packing, shipping, and receiving documentation for project mobilizations and technician deployments
• Verify equipment is complete, serviceable, calibrated when required, and assigned to the correct project or employee before release
• Coordinate delivery, pickup, receipt confirmation, and return with site Logistics Coordinators and field leaders
• Reconcile and recover equipment during project demobilization; identify shortages and available equipment for reassignment
• Track rented equipment, responsible projects, rental periods, extensions, and scheduled return dates
• Coordinate approved rental pickup, delivery, exchanges, extensions, and returns; document condition and included accessories
• Flag idle or unneeded rental equipment for timely return and alert the Logistics Manager to upcoming charges or extensions
• Maintain vendor repair, shipping, rental, and calibration documentation and provide invoice-support records to Procurement or Finance
• Follow and communicate approved equipment checkout, storage, handling, and return procedures
• Maintain documented custody and secure storage for high-value tools and test instruments
• Record and promptly escalate loss, theft, damage, suspected misuse, or unreturned equipment; preserve supporting records for management review
• Coordinate with Safety and field leadership to keep unsafe or unserviceable equipment out of circulation
• Support investigations and corrective-action documentation as requested; disciplinary and cost-recovery decisions remain with authorized management and Human Resources
• Provide routine equipment inventory, location, custody, readiness, repair, calibration, rental, and overdue-return reports
• Maintain open-item logs for missing assets, unresolved transfers, equipment shortages, and repair status; follow up through closure
• Identify recurring equipment failures, incomplete kits, process gaps, and opportunities to improve asset utilization
• Support development and consistent use of SOPs, equipment checklists, sign-out forms, shipping records, and asset-tracking workflows
• Coordinate with the Fleet Manager when equipment movement requires a company vehicle or other fleet support; do not assume fleet-management authority
• Maintain accurate, timely equipment records and follow through on assigned requests
• Communicate shortages, damaged equipment, and schedule risks early to the Logistics Manager and affected project teams
• Support technicians and site leadership with responsive service while maintaining documented custody and consistent controls
• Exercise sound judgment, professionalism, confidentiality, and attention to detail; seek approval for exceptions outside delegated authority
• Issue, receive, track, and transfer tools and equipment within approved assignments and documented procedures
• Request required checkout, transfer, receipt, inspection, and return documentation
• Place damaged, unsafe, incomplete, or out-of-calibration equipment on hold and notify the appropriate manager
• Coordinate routine shipping, service, calibration, and approved rental returns within established purchasing and authorization limits
• Recommend repair, replacement, purchases, reallocations, or asset disposal to the Logistics Manager; obtain required approvals before committing funds or disposing of property
• Escalate unresolved custody, loss, damage, shortage, and policy issues to management; no independent disciplinary or fleet-management authority

Skills

• • Experience in tool-room, equipment coordination, inventory control, warehouse, or field logistics support
• • Experience supporting fiber-optic, telecommunications, construction, data-center, or similar field operations
• • Familiarity with fusion splicers, fiber test equipment, inspection tools, and associated accessories preferred
• • Experience with AssetTiger or a comparable inventory or asset-management platform
• • Ability to reconcile physical inventory, maintain detailed electronic records, and coordinate shipments across multiple sites
• • Working knowledge of equipment repair, calibration, rental tracking, and vendor coordination
• • Valid driver's license and ability to travel to project sites as required

Qualifications

Nice to Haves

• • Experience in tool-room, equipment coordination, inventory control, warehouse, or field logistics support
• • Experience supporting fiber-optic, telecommunications, construction, data-center, or similar field operations
• • Familiarity with fusion splicers, fiber test equipment, inspection tools, and associated accessories preferred
• • Experience with AssetTiger or a comparable inventory or asset-management platform
• • Ability to reconcile physical inventory, maintain detailed electronic records, and coordinate shipments across multiple sites
• • Working knowledge of equipment repair, calibration, rental tracking, and vendor coordination
• • Valid driver's license and ability to travel to project sites as required

Benefits

• Remote work arrangement
• Careful onboarding and thorough training programs
• Professional growth opportunities
• Open-door culture that welcomes new ideas