Finance & Operations Coordinator

Summary

The employer is a national marketing and media agency supporting digital and media teams. The Finance & Operations Coordinator manages client billing, media spend, scopes of work, budget reconciliation, reporting, and operational accountability across campaigns.

Responsibilities

• Coordinate with vendors and internal finance for billing, backup documentation, and payment processing
• Develop and manage client budget trackers and internal revenue reporting tools
• Organize scopes of work and initiate internal work orders
• Prepare monthly client invoices, activity reports, and budget reconciliations
• Review WIP reports, adjust timesheets, and manage billable and non-billable time tracking
• Monitor media spend to ensure alignment with invoices and approved budgets
• Maintain project lists, draft meeting notes, and update growth pipeline trackers
• Partner with account teams to manage billable hours and scope accountability

Skills

• Excellent written and verbal communication skills with strong attention to detail
• Advanced Excel skills; proficiency in Word and working knowledge of Adobe
• Experience with financial or operational systems; media or agency tools preferred
• Strong organizational and multitasking abilities with deadline-driven focus
• Ability to improve processes and contribute to a collaborative team environment

Qualifications

Must Haves

• Excellent written and verbal communication skills with strong attention to detail
• Advanced Excel skills; proficiency in Word and working knowledge of Adobe
• Experience with financial or operational systems; media or agency tools preferred
• Strong organizational and multitasking abilities with deadline-driven focus
• Ability to improve processes and contribute to a collaborative team environment

Benefits

• Full-time position
• Remote within Eastern or Central Time Zones