Development Operations Associate

Summary

Land Together is an organization working at the intersection of environmental justice and criminal justice system reform through programs, coalition-building, and advocacy initiatives. The Development Operations Associate supports fundraising operations by managing grant reporting, donor and grant data, compliance processes, stewardship, campaigns, and cross-department coordination.

Responsibilities

• Maintain grants calendar, Monday.com donor and grant boards, and Salesforce
• Enter and update donor, funder, and prospect records, and run periodic audits to fix duplicate or inconsistent data
• Build development reports, dashboards, and board-level giving reports
• Keep grant files organized and audit-ready, and maintain a central archive of standard institutional documents
• Pull engagement metrics from email, web, and social channels for communications planning and funder reports
• Document workflows and system access so others can step in, follow and update SOPs, and improve systems, bringing major changes to the Director for approval
• Track deliverables, deadlines, and reporting requirements across all institutional grants, flag risks early, and set internal deadlines to keep leadership, Finance, and Program staff on schedule
• Coordinate government grant reports from start to finish, gathering financials and data from Finance and Programs, interviewing staff, and drafting narratives for Director review
• Work with program staff to build systems for tracking deliverables and outputs
• Keep SAM.gov registration current and prepare attachments for Grants.gov and other funder portals
• Support gift entry and reconciliation with Finance, and make sure gift receipts and acknowledgments meet IRS requirements, including quid pro quo disclosures and in-kind documentation
• Carry out stewardship plans set by the Director, from handwritten notes and donor gifts to reminders on upcoming touchpoints
• Keep moves management stages current in Salesforce, and flag stalled or lapsed donors
• Pull segmentation lists, run mail merges, and set up emails, appeals, and newsletters for final approval
• Coordinate logistics for campaigns, peer-to-peer pages, ambassadors, and print mailings
• Research prospects and maintain the institutional pipeline, bringing opportunities to the Director for go/no-go decisions
• Prepare materials for grant launch meetings and track funder touchpoints
• Attend funder briefings, webinars, and peer exchanges
• Serve as Development’s operational point of contact for Communications, Programs, Reentry, and Finance, routing information on grants, data, and deliverables and escalating strategic or relationship issues to the Director
• Publish approved blog posts and website updates, and keep public-facing materials accurate and current

Skills

• At least two years in nonprofit development operations, grants administration, or a similar role
• Hands-on experience with Salesforce or a comparable donor CRM, including building reports and dashboards, importing and deduplicating data, and maintaining donor records
• Fluency with project management tools such as Monday.com or Asana, including setting up boards and workflows others rely on
• Demonstrated ability to own a workload with minimal supervision, keeping details accurate while managing deadlines across teams and building good working relationships with colleagues at every level
• Familiarity with grant compliance and reporting
• Working knowledge of IRS gift acknowledgment rules, or the ability to learn them quickly
• Clear writing, including drafting report narratives from interviews and data
• Comfort with Office, Google Workspace, and Slack
• Discretion and care with confidential donor, financial, and participant information
• Experience with government grant reporting and compliance
• Experience working with or in communities impacted by incarceration
• Lived experience with incarceration

Qualifications

Must Haves

• At least two years in nonprofit development operations, grants administration, or a similar role
• Hands-on experience with Salesforce or a comparable donor CRM, including building reports and dashboards, importing and deduplicating data, and maintaining donor records
• Fluency with project management tools such as Monday.com or Asana, including setting up boards and workflows others rely on
• Demonstrated ability to own a workload with minimal supervision, keeping details accurate while managing deadlines across teams and building good working relationships with colleagues at every level
• Familiarity with grant compliance and reporting
• Working knowledge of IRS gift acknowledgment rules, or the ability to learn them quickly
• Clear writing, including drafting report narratives from interviews and data
• Comfort with Office, Google Workspace, and Slack
• Discretion and care with confidential donor, financial, and participant information

Nice to Haves

• Experience with government grant reporting and compliance
• Experience working with or in communities impacted by incarceration
• Lived experience with incarceration

Benefits

• Unlimited FTO
• Land Together paid holidays
• Travel stipend
• Internet/phone stipend
• 403b retirement plan
• Medical coverage
• Vision coverage
• Dental coverage
• Fully remote position open to candidates anywhere in California