Talent Operations Specialist

Summary

Orion Talent is seeking a Talent Operations Specialist to support recruiting team efficiency and effectiveness. The role manages applicant tracking systems, hiring metrics, interview coordination, preboarding activities, recruitment events, travel logistics, and cross-functional process improvements while maintaining strong relationships with candidates and stakeholders.

Responsibilities

• Provide strategic support to recruiting and sales teams, enhancing overall efficiency and effectiveness
• Oversee and maintain applicant tracking systems (ATS/CRM), ensuring data accuracy and integrity
• Develop and manage reports, track hiring metrics, and oversee the distribution of satisfaction surveys
• Identify, implement, and refine process improvements to optimize workflow and operational efficiency
• Plan, coordinate, and manage hiring conferences and other recruitment-related events
• Schedule and facilitate internal meetings and stakeholder engagements
• Arrange and coordinate travel logistics for internal teams and external partners
• Manage job requisition creation, job board postings, and intake scheduling
• Streamline communication, application processes, and interview scheduling to ensure an efficient and positive candidate experience
• Oversee all preboarding activities, including offer letter administration, pre-employment screening, and required assessments
• Ensure data integrity by proactively managing and resolving system errors
• Collaborate cross-functionally with recruiting, sales, finance, marketing, and leadership teams to align objectives and streamline operations
• Serve as a key point of contact for candidates, clients, vendors, and other stakeholders, fostering strong professional relationships
• Engage in continuous training with other Talent Operations Specialists to maintain proficiency across all aspects of the role

Skills

• Minimum of 2 years of administrative, HR, or office management experience
• Proficiency in Microsoft Office Suite and Applicant Tracking Systems
• Strong communication, organizational, and customer service skills
• Proven ability to manage projects, prioritize tasks, and adapt in fast-paced environments
• Experience collaborating across multiple departments and working remotely
• Detail-oriented with the ability to define, document, and analyze business requirements
• Self-motivated, results-driven, and capable of leading initiatives effectively
• The ideal candidate excels both independently, requiring minimal guidance, and as a collaborative team player who prioritizes shared success
• The Talent Operations Specialist will work in a remote office environment
• Prolonged periods of sitting at a desk and working on a computer
• Use hands/fingers for fine manipulation/typing
• Bachelor's degree preferred

Qualifications

Must Haves

• Minimum of 2 years of administrative, HR, or office management experience
• Proficiency in Microsoft Office Suite and Applicant Tracking Systems
• Strong communication, organizational, and customer service skills
• Proven ability to manage projects, prioritize tasks, and adapt in fast-paced environments
• Experience collaborating across multiple departments and working remotely
• Detail-oriented with the ability to define, document, and analyze business requirements
• Self-motivated, results-driven, and capable of leading initiatives effectively
• The ideal candidate excels both independently, requiring minimal guidance, and as a collaborative team player who prioritizes shared success
• The Talent Operations Specialist will work in a remote office environment
• Prolonged periods of sitting at a desk and working on a computer
• Use hands/fingers for fine manipulation/typing

Nice to Haves

• Bachelor's degree preferred

Benefits

• Remote work arrangement