INTERNSHIP: Recruiting Operations Assistant

Summary

The Panaro Group is a woman-owned recruiting consulting firm that helps organizations address hiring challenges and make talent decisions. The Recruiting Operations Assistant Intern will support recruiting, operations, sales, and marketing through scheduling, candidate communication, system maintenance, administrative coordination, research, and data management.

Responsibilities

• Schedule phone and on-site interviews using Outlook and shared calendars
• Conduct initial phone screens using a structured template and accurately document notes
• Manage candidate communication, follow-ups, and scheduling logistics
• Update and maintain applicant tracking systems and internal recruiting databases
• Post job openings and manage job-related documentation
• Manage shared folders, documents, and internal files
• Assist with data entry, reporting, projects, and internal process documentation
• Support recruiters across multiple client projects with administrative tasks
• Maintain organization and accuracy across multiple systems and tools
• Assist with basic marketing tasks such as updating content, organizing materials, and light research
• Support sales and marketing initiatives through research, list building, or data cleanup
• Help maintain consistency across documents, templates, and materials

Skills

• Currently enrolled in college (Business, Marketing, Communications, HR, or related field preferred)
• Strong administrative and organizational skills with high attention to detail
• Comfortable on the phone and interacting professionally with candidates and internal teams
• Strong technical skills with Microsoft Office Suite
• Interested in learning more about recruiting
• Able to manage multiple tasks and deadlines without constant supervision
• Professional demeanor and strong business judgment
• Must be able to handle confidential information responsibly
• Must live in Wisconsin
• Experience or coursework in marketing, marketing tools, and content strongly preferred

Qualifications

Must Haves

• Currently enrolled in college (Business, Marketing, Communications, HR, or related field preferred)
• Strong administrative and organizational skills with high attention to detail
• Comfortable on the phone and interacting professionally with candidates and internal teams
• Strong technical skills with Microsoft Office Suite
• Interested in learning more about recruiting
• Able to manage multiple tasks and deadlines without constant supervision
• Professional demeanor and strong business judgment
• Must be able to handle confidential information responsibly
• Must live in Wisconsin

Nice to Haves

• Experience or coursework in marketing, marketing tools, and content strongly preferred

Benefits

• Hands-on experience supporting real client work in a professional consulting environment
• Exposure to recruiting operations, systems, and workflows
• Training, guidance, and hands-on work sourcing and recruiting candidates
• Practical administrative, technical, and organizational experience employers actually value
• Direct mentorship and feedback from experienced professionals