Deputy Project Manager

Summary

Quarterhill Inc. is hiring a Deputy Project Manager to support project planning, execution, and coordination. The role focuses on tracking schedules, budgets, risks, documentation, vendors, stakeholders, compliance, and continuous improvement of project processes.

Responsibilities

• Support project oversight and day-to-day coordination of assigned workstreams
• Track schedules, deliverables, documentation, and task progress to ensure deadlines are met
• Assist with budget tracking, forecasting, and preparation of project invoices
• Maintain risk logs and escalate issues as appropriate
• Support quality assurance by checking deliverables for completeness and compliance with project standards
• Provide updates to project managers, senior leaders, and clients as directed
• Coordinate with internal SMEs and external vendors for task execution
• Participate in meetings, prepare reports, and document progress
• Prepare meeting minutes, action item logs, and presentation materials for stakeholders
• Collaborate with cross-functional teams to support overall project delivery
• Follow all company safety protocols, industry standards, and regulatory guidelines
• Ensure project records, logs, and documentation are maintained in compliance with internal audit requirements
• Support adherence to quality and safety protocols during project execution
• Complete mandatory safety training and refreshers as required
• Assist in implementing new project management processes and tools
• Learn and apply project planning fundamentals (budgeting, scheduling, risk management)
• Support vendor onboarding, task coordination, and contract administration activities as required
• Help maintain change request logs and issue registers; escalate items as needed
• Perform additional project-related responsibilities in support of the PMO and project leadership

Skills

• 2–5 years of experience in coordination, analyst, or project support roles
• Familiarity with project planning and tracking tools (e.g., MS Project, Smartsheet, or equivalent)
• Proficiency with MS Office Suite (Excel, PowerPoint, Word)
• Ability to prepare project reports, dashboards, and risk logs
• Organization & Reliability: Keeps tasks on track, meets deadlines, and ensures follow-through
• Proactive Learning: Seeks feedback, asks questions, and develops knowledge of project management practices
• Communication: Clearly and professionally shares updates with stakeholders
• Collaboration: Works effectively with cross-functional teams and external vendors
• Bachelor's degree preferred
• CAPM certification or equivalent project management coursework is helpful
• Exposure to infrastructure, technology, or engineering projects is an asset
• PMP or CAPM certification considered an asset
• PMP certification in progress or interest in pursuing it
• Experience coordinating client/vendor interactions
• Familiarity with invoicing and budget-tracking processes

Qualifications

Must Haves

• 2–5 years of experience in coordination, analyst, or project support roles
• Familiarity with project planning and tracking tools (e.g., MS Project, Smartsheet, or equivalent)
• Proficiency with MS Office Suite (Excel, PowerPoint, Word)
• Ability to prepare project reports, dashboards, and risk logs
• Organization & Reliability: Keeps tasks on track, meets deadlines, and ensures follow-through
• Proactive Learning: Seeks feedback, asks questions, and develops knowledge of project management practices
• Communication: Clearly and professionally shares updates with stakeholders
• Collaboration: Works effectively with cross-functional teams and external vendors

Nice to Haves

• Bachelor's degree preferred
• CAPM certification or equivalent project management coursework is helpful
• Exposure to infrastructure, technology, or engineering projects is an asset
• PMP or CAPM certification considered an asset
• PMP certification in progress or interest in pursuing it
• Experience coordinating client/vendor interactions
• Familiarity with invoicing and budget-tracking processes

Benefits

• Paid days off (i.e.vacation, sickdays, bereavementleave)
• Health and Dental plans
• Retirement plans
• Employee and Family Assistance Program (EFAP)
• Employee referral program