Marketing and Proposal Coordinator- Midwest/Northeast

Summary

SWCA Environmental Consultants is an employee-owned environmental consulting company. The Marketing and Proposal Coordinator will coordinate the full pursuit lifecycle, including capture planning, proposal development, interview preparation, and post-submission reviews, while supporting regional growth through compelling client-focused content and strategic marketing efforts.

Responsibilities

• Leads processes or projects within Marketing & Pursuit Resources from start to finish, under general supervision, including coordinating pursuits, proposals, business development efforts, marketing campaigns, brand-building events, and multimedia projects
• Demonstrates strong technical proficiency in pursuits strategy and development, including knowledge of fundamental theories, practices, procedures, and concepts
• Supports leaders in strategy development, relying on experience and market research to guide strategic decision making within the area of expertise
• Makes decisions within guidelines and policies that impact the employee's priorities to meet deadlines and works with management to determine priorities when capacity issues arise
• Delegates tasks to Marketing Specialists while maintaining appropriate oversight
• Ensures all marketing activities and materials comply with legal standards, ethical practices, and SWCA's quality requirements, conducting reviews and audits to maintain high standards of marketing excellence
• Provides guidance and mentoring to junior level staff and may guide and/or mentor new team members
• Writes non-technical content for pursuits/proposals and marketing materials
• Follows applicable federal, Tribal, state, local, industry, contractual, and company regulations, standards, and specifications
• Performs related work as assigned

Skills

• Experience coordinating or leading proposals, pursuits, or business development efforts in an architecture, engineering, construction, or another technical professional services environment
• Strong understanding of the pursuit lifecycle from planning and kickoff through content development, reviews, production, and submission
• Excellent writing, editing, and proofreading skills, with the ability to turn input from multiple contributors into clear, compelling, client-focused content
• Strong project management, organization, and attention to detail, including the ability to manage multiple priorities, contributors, and deadlines, identify issues early, and seek support or direction when needed
• Confidence, initiative, and collaborative approach when working with technical professionals, client developers, and leaders to facilitate discussions, gather information, and keep pursuit teams moving
• Advanced Microsoft Word skills and proficiency with Adobe Creative Suite, including InDesign
• Experience using Vantagepoint or a comparable CRM and marketing information system, along with AI-enabled tools for research, content development, information retrieval, or other pursuit activities
• Experience using proposal automation, content management, AI, or similar tools to improve proposal workflows, content reuse, research, or team efficiency
• Experience in environmental consulting, architecture, engineering, construction, or another technical professional services industry, with familiarity with Midwest and Northeast markets
• Priority will be given to candidates in Central or Eastern time zones who can occasionally travel to offices for on-site collaboration

Qualifications

Must Haves

• Experience coordinating or leading proposals, pursuits, or business development efforts in an architecture, engineering, construction, or another technical professional services environment
• Strong understanding of the pursuit lifecycle from planning and kickoff through content development, reviews, production, and submission
• Excellent writing, editing, and proofreading skills, with the ability to turn input from multiple contributors into clear, compelling, client-focused content
• Strong project management, organization, and attention to detail, including the ability to manage multiple priorities, contributors, and deadlines, identify issues early, and seek support or direction when needed
• Confidence, initiative, and collaborative approach when working with technical professionals, client developers, and leaders to facilitate discussions, gather information, and keep pursuit teams moving
• Advanced Microsoft Word skills and proficiency with Adobe Creative Suite, including InDesign
• Experience using Vantagepoint or a comparable CRM and marketing information system, along with AI-enabled tools for research, content development, information retrieval, or other pursuit activities
• Experience using proposal automation, content management, AI, or similar tools to improve proposal workflows, content reuse, research, or team efficiency
• Experience in environmental consulting, architecture, engineering, construction, or another technical professional services industry, with familiarity with Midwest and Northeast markets

Nice to Haves

• Priority will be given to candidates in Central or Eastern time zones who can occasionally travel to offices for on-site collaboration

Benefits

• Flexibility to work remotely, in a hybrid capacity, or from an SWCA office.