Financial Services Analyst (4754C), BEARS Region #88544

Summary

The University of California, Berkeley is a public research university committed to fostering an inclusive community and supporting professional growth. The Financial Services Analyst processes and analyzes financial transactions, manages accounts payable match exceptions, resolves invoice and purchase order discrepancies, and collaborates with vendors, procurement, receiving, operations, and finance teams to ensure accurate and timely payments.

Responsibilities

• Applies professional financial concepts to conduct analyses of complex financial services such as researching discrepancies and compliance with external regulations and internal policies
• Prepares reports and analyses to include summaries of financial transactions, evaluation of current and proposed services, etc. for management review and decision-making
• Review and analyze invoices that fail automated 2-way, 3-way, matching processes
• Investigate discrepancies between purchase orders, goods receipts, and supplier invoices
• Identify root causes of matching exceptions, including pricing differences, quantity variances, missing receipts, tax discrepancies, and data entry errors
• Resolve exceptions through system corrections, documentation review, and stakeholder collaboration
• Escalate unresolved issues according to established procedures
• Reviews, processes, and approves standardized financial data and transactions
• Ensures that financial processing functions which includes Bearbuy review and approval of entertainments requests procure to pay
• Participate in responsibility of card program purchases (BluCard) that are processed and/or verified in a timely manner and according to program rules, and monitor cardholders adherence to program standards
• Understands, interprets and applies campus policies to transactions
• Assists with ensuring that financial processing functions which primarily include accounts payable, purchasing, recharge billing, travel, entertainment, gift accounting, cashiering and collections are performed with accuracy
• Ensure invoices are processed accurately and within established service-level agreements (SLAs)
• Monitor exception queues and prioritize critical items to avoid payment delays
• Validate invoice information against supporting documentation
• Maintain accurate records of all exception resolution activities
• Under general supervision, researches and gathers information from a variety of sources; prepares and summarizes information and reports relative to new services, regulatory compliance issues and/or vendor selection and support activities
• Documents processes and procedures for financial activities
• Communicate with suppliers regarding invoice discrepancies and missing documentation
• Partner with Procurement, Receiving, Operations, and Finance teams to resolve exceptions efficiently
• Provide status updates on outstanding issues and payment holds
• Support vendor inquiries related to payment processing and invoice discrepancies
• Recommends changes to maintain compliance with federal and state requirements and internal financial policies
• Reviews, processes, and approves standardized financial data and transactions
• Other duties as assigned

Skills

• Working knowledge of financial processes, policies and procedures
• Strong knowledge of financial data management and reporting systems
• Proficiency in the use of spreadsheet and database software
• Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making
• Ability to function effectively as a member of a team
• Ability to adapt to changing priorities
• Intermediate knowledge and understanding of and/or ability to learn internal control practices and their impact on protecting University resources
• Skills to provide coaching and mentoring to support staff
• Bachelor's degree in related area and / or equivalent experience / training
• This is not a visa opportunity. This position does not include sponsorship of a new consular H-1B visa petition that would require payment of the $100,000 supplemental fee

Qualifications

Must Haves

• Working knowledge of financial processes, policies and procedures
• Strong knowledge of financial data management and reporting systems
• Proficiency in the use of spreadsheet and database software
• Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making
• Ability to function effectively as a member of a team
• Ability to adapt to changing priorities
• Intermediate knowledge and understanding of and/or ability to learn internal control practices and their impact on protecting University resources
• Skills to provide coaching and mentoring to support staff
• Bachelor's degree in related area and / or equivalent experience / training
• This is not a visa opportunity. This position does not include sponsorship of a new consular H-1B visa petition that would require payment of the $100,000 supplemental fee

Benefits

• Providing all full-time staff employees with at least 80 hours of paid professional development time per year
• Supportive colleague communities via numerous employee resource groups
• Comprehensive benefits package offered by the University of California
• This is a full-time (40 hours/week) Career position eligible for UC benefits.
• Eligible for up to 5 days/week remote work within the United States; exact arrangements are determined in partnership with the supervisor and are subject to change.