Accounting Officer

Summary

Vivant is a U.S.-based Managed Services Provider delivering connectivity, networking, VoIP, and managed IT solutions to multi-location businesses. The Accounting Officer will support accounting, billing, collections, accounts payable, financial reporting, reconciliations, audits, and process improvement while collaborating with clients, vendors, and internal teams.

Responsibilities

• Manage accounting-related email and phone inquiries from internal and external stakeholders
• Review projects, tickets, and work orders to ensure clients are billed accurately for completed and billable services
• Monitor accounts receivable and follow up on outstanding customer balances according to company policies
• Review vendor invoices and process accounts payable accurately and on time
• Coordinate with vendors regarding payment inquiries, billing discrepancies, and refund requests
• Ensure timely payments to service providers to prevent disruptions to business operations
• Prepare journal entries, maintain the general ledger, and perform account reconciliations
• Conduct periodic audits to verify billing accuracy and maintain financial integrity
• Create and maintain process documentation, Standard Operating Procedures (SOPs), and training materials
• Identify opportunities to automate accounting workflows, strengthen internal controls, and improve operational efficiency
• Assist with month-end and year-end closing activities
• Support financial reporting and other accounting projects as assigned

Skills

• Bachelor's degree in Accounting, Finance, or a related field
• Minimum of **3 years** of experience in accounting, billing, accounts receivable, accounts payable, finance, or a similar role
• Strong understanding of accounting principles and financial reporting
• Proficiency in Microsoft Excel and accounting software (QuickBooks, NetSuite, Sage, Xero, or similar ERP/accounting systems)
• Excellent analytical, organizational, and problem-solving skills
• Strong written and verbal English communication skills
• High level of accuracy, integrity, and attention to detail
• Ability to work independently in a remote environment while collaborating effectively with distributed teams
• Must have an experience supporting a U.S. or international company is highly preferred

Qualifications

Must Haves

• Bachelor's degree in Accounting, Finance, or a related field
• Minimum of **3 years** of experience in accounting, billing, accounts receivable, accounts payable, finance, or a similar role
• Strong understanding of accounting principles and financial reporting
• Proficiency in Microsoft Excel and accounting software (QuickBooks, NetSuite, Sage, Xero, or similar ERP/accounting systems)
• Excellent analytical, organizational, and problem-solving skills
• Strong written and verbal English communication skills
• High level of accuracy, integrity, and attention to detail
• Ability to work independently in a remote environment while collaborating effectively with distributed teams

Nice to Haves

• Must have an experience supporting a U.S. or international company is highly preferred

Benefits

• 100% Remote