Portfolio Manager/Compliance Analyst

Summary

Woda Cooper Companies, Inc. is a development, construction, and property management organization focused on creating quality affordable housing. The Portfolio Manager/Compliance Analyst will oversee compliance calendars, reporting, documentation, audits, housing program requirements, investor submissions, and coordination with properties, managers, government agencies, investors, and lenders.

Responsibilities

• Schedule and maintain a calendar of all audits and compliance reviews for the communities in assigned portfolio
• Assist with all monthly state tenant data reporting
• Maintain accurate monthly occupancy reporting to external stakeholders
• Mail monthly utility reimbursement checks to the site
• Review incoming (via USPS or electronic) documents and ensure saved in accurate folders on company shared drive and maintain folder organization
• Update and maintain all management documents
• Prepare all Affirmative Fair Housing Marketing Plans with all attachments (including community contact letters) for existing properties
• Prepare management agreements and management plans as needed for existing and new developments
• Create and send annual posting notices for budgets and utility usage
• Maintain RealPage attributes and site details
• Implement bulletin board procedure and ensure all postings are complete and current
• Collect and upload final approved lease up files to investor portal as required
• Prepare investor reporting and submit to Senior Manager for review and upload
• Complete required quarterly reporting
• Ensure all monthly state reporting is completed accurately and in a timely manner
• Review and submit requests for all due diligence items needed for upcoming inspections by all state agencies, HUD, investors, and lenders for assigned properties
• Draft PRAC811 Contracts, obtain signatures and submit to the state agencies for approval
• Collaborate with RM’s and RVP to draft the required response for all state agency, HUD, investor, and lender. Compliance and Community level audit responses for review by Senior Manager
• Review template management agreements and management plans and provide comments as circumstances change
• Prepare documents for development staff for LIHTC applications and other funding applications
• Assists new field associates with access to the Staples account for their site
• EIV Monitor Property Compliance Reports monthly
• Assist with: + FASSUBTRACS + IMAX + PASS
• Review Transmittals and transmit corrections
• Submit HAP Vouchers for HUD
• Posting payments for TRACS monthly
• Review and correct HAP ledgers
• Submit Special Claims
• Assist with the daily file processing reviews for new move ins and re-certifications for those properties that participate in the housing programs of designated portfolio
• Prepare and update Rent Schedules with income, rent and utility allowances
• Track, review, and prepare Utility Allowances
• Assist with the monthly, quarterly and annual reports requested from the city, county, state and other agencies
• Aid in preparing for audits either internally or on site, when needed
• Work closely with properties and managers in training and other areas in times of need
• Monitor state agency websites to ensure we are using the most up-to-date forms and policies
• Prepare in-house weekly, monthly and quarterly reports
• Track and monitor EIV compliance
• Assist other departments in time of need
• Monitor and approve 504 requests
• Assist with other duties as assigned

Skills

• Proficient in Microsoft Office Suite
• Proficient in Real Page OneSite preferred
• Strong analytical skills and familiarity with basic accounting
• Ability to remain flexible and efficient in a fast-paced environment
• Ability to make intelligent and quick decisions, working well under pressure, and when faced with unexpected occurrences and delays
• Strong knowledge of income calculations and eligibility requirements
• Detail-oriented with excellent organizational and record-keeping skills
• Ability to interpret complex regulations and apply them accurately
• Effective communication and customer service skills
• Experience working in affordable housing programs including one of more of the following: LIHTC, Section 8, PRA 811, and HOME required
• Must possess a valid driver's license and auto insurance
• Travel with notice required
• Must be able to lift 15 pounds at a time
• Must be able to site for prolonged periods while performing computer-based and administrative tasks
• Bachelor's Degree preferred
• Certifications preferred: COS, COS-V, HCCP, EIV Specialist

Qualifications

Must Haves

• Proficient in Microsoft Office Suite
• Proficient in Real Page OneSite preferred
• Strong analytical skills and familiarity with basic accounting
• Ability to remain flexible and efficient in a fast-paced environment
• Ability to make intelligent and quick decisions, working well under pressure, and when faced with unexpected occurrences and delays
• Strong knowledge of income calculations and eligibility requirements
• Detail-oriented with excellent organizational and record-keeping skills
• Ability to interpret complex regulations and apply them accurately
• Effective communication and customer service skills
• Experience working in affordable housing programs including one of more of the following: LIHTC, Section 8, PRA 811, and HOME required
• Must possess a valid driver's license and auto insurance
• Travel with notice required
• Must be able to lift 15 pounds at a time
• Must be able to site for prolonged periods while performing computer-based and administrative tasks

Nice to Haves

• Bachelor's Degree preferred
• Certifications preferred: COS, COS-V, HCCP, EIV Specialist

Benefits

• Remote work arrangement with limited travel
• Annual bonus opportunities
• Medical, Dental and Vision
• Short Term Disability and Life Insurance
• 401k with Company Match
• 100% Employee-Owned Company with the Employee Stock Ownership Plan (ESOP)
• Cell Phone Discount
• 12 Days Paid Time Off
• 8 Paid Holidays & 2 Floating Holidays!
• Fitness Reimbursement
• Professional Development Reimbursement