Administrative Project Manager

Summary

Alluvionic Inc. supports mission-critical government projects from vision to execution. The Administrative Project Manager oversees administrative operations and support services, including records management, payroll coordination, travel planning, procurement, telecommunications, supplies, property accountability, budgets, and workplace services. The role also develops process improvements, ensures compliance, coordinates resources, and supports leadership and special projects.

Responsibilities

• Oversee daily administrative operations and support services to ensure efficient organizational performance
• Manage office administration functions, including records management, correspondence, document control, and reception services
• Coordinate payroll, travel arrangements, conference planning, and employee support activities
• Administer procurement, inventory, distribution, and accountability of supplies, equipment, and organizational assets
• Develop, implement, and maintain administrative policies, procedures, and process improvements that enhance productivity and customer service
• Coordinate mail services, data processing, telecommunications, printing, and reproduction activities
• Monitor administrative budgets, expenditures, and resource utilization to support operational objectives
• Ensure compliance with organizational policies, regulations, and recordkeeping requirements
• Serve as a liaison between departments to facilitate communication, resource coordination, and operational support
• Oversee property management activities, including acquisition, storage, disposition, and disposal of surplus assets
• Analyze administrative processes and recommend solutions to improve efficiency, service delivery, and workplace effectiveness
• Prepare reports, maintain operational records, and provide administrative support to leadership as needed
• Coordinate workplace services and facilities-related activities to ensure a safe, functional, and productive work environment
• Support special projects and organizational initiatives as assigned

Skills

• Must be US Citizen
• Clearance Required**: Must be willing to obtain
• Bachelor's degree in **Accounting, Finance, Economics, Business Administration**, or a related field
• Minimum of **three (3) years of professional experience** in administrative management, business operations, finance, office management, or a related discipline
• Demonstrated experience coordinating administrative functions, operational support services, or business processes
• Strong organizational, analytical, and problem-solving skills with the ability to manage multiple priorities effectively
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• Excellent written and verbal communication skills
• Ability to work independently and collaboratively in a fast-paced environment
• Experience developing and implementing process improvements to enhance efficiency and customer service
• Ability to maintain confidentiality and exercise sound judgment in handling sensitive information
• Experience managing administrative operations within a government, or corporate environment
• Knowledge of records management, procurement practices, budget tracking, and property accountability
• Experience coordinating travel, meetings, conferences, and related logistics
• Supervisory or team leadership experience
• Familiarity with enterprise resource planning (ERP) systems, financial systems, or administrative management software

Qualifications

Must Haves

• Must be US Citizen
• Clearance Required**: Must be willing to obtain
• Bachelor's degree in **Accounting, Finance, Economics, Business Administration**, or a related field
• Minimum of **three (3) years of professional experience** in administrative management, business operations, finance, office management, or a related discipline
• Demonstrated experience coordinating administrative functions, operational support services, or business processes
• Strong organizational, analytical, and problem-solving skills with the ability to manage multiple priorities effectively
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• Excellent written and verbal communication skills
• Ability to work independently and collaboratively in a fast-paced environment
• Experience developing and implementing process improvements to enhance efficiency and customer service
• Ability to maintain confidentiality and exercise sound judgment in handling sensitive information

Nice to Haves

• Experience managing administrative operations within a government, or corporate environment
• Knowledge of records management, procurement practices, budget tracking, and property accountability
• Experience coordinating travel, meetings, conferences, and related logistics
• Supervisory or team leadership experience
• Familiarity with enterprise resource planning (ERP) systems, financial systems, or administrative management software

Benefits

• Remote work arrangement