Purchasing Coordinator

Summary

Applied Systems is an insurance technology company seeking a Purchasing Coordinator to support day-to-day purchasing operations. The role processes purchasing documentation, maintains records, communicates with vendors and internal departments, handles inquiries, supports process improvements, and manages fixed asset activities.

Responsibilities

• Process purchase requisitions, purchase orders, vendor requests, and related purchasing documentation accurately and efficiently
• Communicate with vendors and internal departments to obtain information, resolve questions, and follow up on open items
• Maintain organized and accurate purchasing records, files, logs, and tracking spreadsheets
• Review documentation for accuracy, completeness, required approvals, and compliance with established procedures before processing
• Handle confidential and sensitive business information with professionalism, discretion, and sound judgment
• Assist with invoice, vendor, and purchasing inquiries as needed
• Monitor and prioritize multiple requests while meeting deadlines in a fast-paced environment
• Support purchasing process improvements and help maintain consistent department procedures
• Take ownership of Canada fixed assets activities, including maintaining related records and assisting with tracking or documentation, and provide backup support for US fixed assets when needed
• Perform other related duties as assigned

Skills

• Proficiency with Microsoft Excel, including entering and verifying data, sorting and filtering information, maintaining spreadsheets, and tracking open items
• Strong written and verbal communication skills
• Ability to manage multiple tasks, prioritize work, and remain organized while deadlines or priorities change
• Strong attention to detail, accuracy, and follow-through
• Ability to maintain confidentiality and appropriately handle sensitive information
• Professional, dependable, and collaborative work style
• Experience with purchase orders, invoices, vendor documentation, and purchasing processes
• Ability to quickly learn new systems and follow established procedures
• Strong customer service skills with internal and external stakeholders
• High school diploma or equivalent experience in business or a related field is a plus
• Prior experience in purchasing, accounts payable, accounting support, administrative support, or a related office role preferred
• Familiarity with purchasing, accounting, and workflow systems; NetSuite preferred

Qualifications

Must Haves

• Proficiency with Microsoft Excel, including entering and verifying data, sorting and filtering information, maintaining spreadsheets, and tracking open items
• Strong written and verbal communication skills
• Ability to manage multiple tasks, prioritize work, and remain organized while deadlines or priorities change
• Strong attention to detail, accuracy, and follow-through
• Ability to maintain confidentiality and appropriately handle sensitive information
• Professional, dependable, and collaborative work style
• Experience with purchase orders, invoices, vendor documentation, and purchasing processes
• Ability to quickly learn new systems and follow established procedures
• Strong customer service skills with internal and external stakeholders

Nice to Haves

• High school diploma or equivalent experience in business or a related field is a plus
• Prior experience in purchasing, accounts payable, accounting support, administrative support, or a related office role preferred
• Familiarity with purchasing, accounting, and workflow systems; NetSuite preferred

Benefits

• Flexible remote and in-person collaboration arrangements
• Medical, Dental, and Vision Coverage
• Holiday and Vacation Time
• Health & Wellness Days
• A Bonus Day for Your Birthday