ARC Specialist

Summary

Ballard Spahr LLP is a nationally recognized law firm providing legal services across the United States. The ARC Specialist provides document production, administrative, and clerical support to attorneys and staff, preparing complex legal documents and related materials while collaborating with ARC Specialists firm-wide.

Responsibilities

• Anticipate and actively respond to needs of the department’s clients
• Support the firm’s overall commitment to providing high quality legal services
• Demonstrate an understanding of the nature of the work being requested
• Prepare and process correspondence and memoranda, as well as complex legal documents according to the requirements set by each practice group
• Create and update tables of contents and tables of authorities
• Revise legal documents and produce blacklines and track-change comparisons
• Convert information to Word, Excel or PowerPoint
• Prepare fillable PDF Forms
• Prepare merged documents, including letters and labels
• Works collaboratively with ARC Specialists in all offices to ensure the highest level of effectiveness and efficiency of work production on a firm-wide basis

Skills

• Self-motivated with a passion for continuous learning and problem-solving
• Strong verbal and written communication abilities
• Keen attention to detail with the ability to manage multiple priorities and deadlines independently
• This position requires a high school diploma or equivalent
• Candidates should have experience coordinating and communicating with multiple departments in a professional environment, along with at least three years of experience or training in a law firm practice support role or advanced Microsoft applications
• The role demands a minimum typing speed of 70 words per minute with a high degree of accuracy, strong initiative, the ability to work independently with minimal supervision, and flexibility to work beyond standard business hours when needed
• Depending on the practice area, transcription, dictation, and specialized skills may be required, as well as a working knowledge of court systems and procedures
• With a college degree or business school certificate preferred

Qualifications

Must Haves

• Self-motivated with a passion for continuous learning and problem-solving
• Strong verbal and written communication abilities
• Keen attention to detail with the ability to manage multiple priorities and deadlines independently
• This position requires a high school diploma or equivalent
• Candidates should have experience coordinating and communicating with multiple departments in a professional environment, along with at least three years of experience or training in a law firm practice support role or advanced Microsoft applications
• The role demands a minimum typing speed of 70 words per minute with a high degree of accuracy, strong initiative, the ability to work independently with minimal supervision, and flexibility to work beyond standard business hours when needed
• Depending on the practice area, transcription, dictation, and specialized skills may be required, as well as a working knowledge of court systems and procedures

Nice to Haves

• with a college degree or business school certificate preferred

Benefits

• Remote if located in a state with a Ballard presence
• Continuous learning opportunities and avenues for career growth
• For eligible employees: medical, dental, vision, and life insurance
• For eligible employees: health savings accounts
• For eligible employees: flexible spending accounts
• For eligible employees: short- and long-term disability
• For eligible employees: a 401(k)-retirement savings plan
• For eligible employees: paid time off
• For eligible employees: sick leave
• For eligible employees: paid holidays
• For eligible employees: an employee assistance program
• Eligible employees can join a Business Resource Group