Billing Specialist

Summary

Ballard Spahr LLP is a national law firm with more than 750 lawyers across 19 offices in the United States. The Billing Specialist prepares and delivers attorney bills, supports lawyers and secretaries with time and billing analysis, collaborates with internal financial teams, and manages vendor billing systems and submissions.

Responsibilities

• Perform all the steps necessary for creating attorney’s bills from printing the Proformas/Prebills, to the final delivery of the bill (e-mail or e-bill), including but not limited to, making edits, researching issues, formatting bills and getting necessary approvals
• Assist lawyers and secretaries with analysis on clients as requested, including time and billing reports
• Collaborate with the Billing Team, Pricing Team, Accounts Receivable Team, General Ledger Team, and the Conflicts Group on various issues. These include maintaining discounts and rates, responding to billing lawyer requests for additional historical information, managing transfers of funds from escrow, updating the status of temporary files, and making changes to billing addresses
• Navigate vendors’ websites proficiently in various capacity, including Invoice submission, AR Review and Rate Processing

Skills

• Self-motivated with a passion for continuous learning and problem-solving
• Strong verbal and written communication abilities
• Keen attention to detail with the ability to manage multiple priorities and deadlines independently
• Able to work in a collaborative team environment as well as independently
• At least two years of high-volume time and billing experience in a professional services environment
• Strong interpersonal, written and oral communication skills; with the ability to communicate effectively with partners, associates, secretaries, accounting and clients
• Solid basic math skills
• Demonstrated technology skills including software applications
• Ability to exercise independent judgement, reason logically and make sound decisions
• Able to multitask without loss of efficiency or accuracy
• Regular and predicable attendance is a core requirement of this position and the ability to work beyond the standard scheduled hours, as needed
• College Degree is preferred
• Previous experience working in a law firm or legal environment preferred

Qualifications

Must Haves

• Self-motivated with a passion for continuous learning and problem-solving
• Strong verbal and written communication abilities
• Keen attention to detail with the ability to manage multiple priorities and deadlines independently
• Able to work in a collaborative team environment as well as independently
• At least two years of high-volume time and billing experience in a professional services environment
• Strong interpersonal, written and oral communication skills; with the ability to communicate effectively with partners, associates, secretaries, accounting and clients
• Solid basic math skills
• Demonstrated technology skills including software applications
• Ability to exercise independent judgement, reason logically and make sound decisions
• Able to multitask without loss of efficiency or accuracy
• Regular and predicable attendance is a core requirement of this position and the ability to work beyond the standard scheduled hours, as needed

Nice to Haves

• College Degree is preferred
• Previous experience working in a law firm or legal environment preferred

Benefits

• Remote work if located in a state with a Ballard presence.
• Substantial support and visibility from the firm’s executive leadership.
• Continuous learning opportunities and avenues for career growth.
• Opportunity to join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.