Sr. Project Coordinator, CYBHI Program -Strategic & Equity Initiatives (SEI)

Summary

The California Institute for Behavioral Health Solutions (CIBHS) is a statewide nonprofit focused on strengthening behavioral health systems and improving outcomes for individuals, families, and communities. The Senior Project Coordinator will coordinate the day-to-day administration and implementation of the Children and Youth Behavioral Health Initiative grant program, maintaining project systems, organizing events, managing communications, and tracking deliverables and deadlines.

Responsibilities

• Plan and coordinate logistics for meetings, trainings, webinars, and other project-related events
• Maintain project calendars, trackers, and timelines using project management software to support program activities, deliverables, and reporting deadlines
• Coordinate communications with project team members, external partners, and stakeholders to share timely updates, reports, and other information as needed or required
• Draft, edit, and distribute professional communications for internal and external audiences
• Proofread and format reports, presentations, and other materials to ensure accuracy, consistency, and alignment with CIBHS templates and branding standards
• Prepare meeting agendas and materials, prepare meeting minutes and track follow-up items
• Design key project collateral and materials, including graphics, flyers, announcements, agendas, presentations, handouts, and participant resources
• Set up and manage event registration sites; monitor registrations, cancellations, and participant inquiries
• Coordinate with consultants, partners, and funders to support training needs, timelines, materials, and invoice submission
• Maintain organization project records, including deliverables, materials, and other project documentation
• Participate in internal team meetings and contribute to ongoing process improvements

Skills

• Bachelor's degree in a related field, or equivalent combination of education and experience
• At least two (2) years of experience supporting complex projects in a team-based professional environment
• At least two (2) years of experience developing content and performing basic video editing for social media, newsletters, email, or other digital channels
• Proficiency and hands-on experience with a variety of technology platforms and tools, including:
• Project management software, such as Monday.com
• Survey and evaluation tools, such as Qualtrics, SurveyMonkey, or Alchemer
• Email marketing platforms, such as MailChimp or Zoho Campaigns
• Web-based platforms for event registration, website content management, and training or learning management
• Canva or similar tools for creating and editing visual content
• Virtual meeting platforms, such as Zoom and Microsoft Teams
• Microsoft applications and collaboration tools, including Microsoft Office and SharePoint
• Excellent organizational, time management, problem-solving, and follow-through skills
• Demonstrated ability to coordinate timelines, logistics, documentation, and deliverables with strong attention to detail
• Ability to manage multiple projects, shifting priorities, and competing deadlines in a fast-paced environment
• Strong proofreading, editing, written communication, and verbal communication skills
• Ability to work independently, anticipate needs, and communicate effectively with internal and external stakeholders
• The selected candidate must reside in California and be available for occasional travel for meetings, trainings, conferences, or project-related activities. Travel may include air travel and overnight stays
• Familiarity with behavioral health, healthcare, public health, human services, nonprofit, or government-funded programs is preferred
• Customer relationship management (CRM) systems, such as Zoho (preferred)

Qualifications

Must Haves

• Bachelor's degree in a related field, or equivalent combination of education and experience
• At least two (2) years of experience supporting complex projects in a team-based professional environment
• At least two (2) years of experience developing content and performing basic video editing for social media, newsletters, email, or other digital channels
• Proficiency and hands-on experience with a variety of technology platforms and tools, including:
• Project management software, such as Monday.com
• Survey and evaluation tools, such as Qualtrics, SurveyMonkey, or Alchemer
• Email marketing platforms, such as MailChimp or Zoho Campaigns
• Web-based platforms for event registration, website content management, and training or learning management
• Canva or similar tools for creating and editing visual content
• Virtual meeting platforms, such as Zoom and Microsoft Teams
• Microsoft applications and collaboration tools, including Microsoft Office and SharePoint
• Excellent organizational, time management, problem-solving, and follow-through skills
• Demonstrated ability to coordinate timelines, logistics, documentation, and deliverables with strong attention to detail
• Ability to manage multiple projects, shifting priorities, and competing deadlines in a fast-paced environment
• Strong proofreading, editing, written communication, and verbal communication skills
• Ability to work independently, anticipate needs, and communicate effectively with internal and external stakeholders
• The selected candidate must reside in California and be available for occasional travel for meetings, trainings, conferences, or project-related activities. Travel may include air travel and overnight stays

Nice to Haves

• Familiarity with behavioral health, healthcare, public health, human services, nonprofit, or government-funded programs is preferred
• Customer relationship management (CRM) systems, such as Zoho (preferred)

Benefits

• Comprehensive health insurance package, including Medical, Dental, and Vision benefits (100% company paid for employees, 70% for dependents)
• Company-paid Life and Long-Term Disability insurance
• 403(b) Retirement Plan with a discretionary company match based on CIBHS’ annual financial performance
• Up to 10 days paid Vacation time per year to start
• Up to 12 days paid Sick time per year
• 5 days paid time off for CIBHS’ annual winter break
• 14 paid holidays
• This is a full-time remote position.