Data Manager

Summary

Cardinal McCloskey Community Services is dedicated to protecting and empowering at-risk children and families. They are seeking a Data Manager to ensure the integrity and usability of data systems within their Early Childhood Education Division, collaborating with stakeholders to support program operations.

Responsibilities

• Serve as database systems expert
• Conduct regular system maintenance, data imports, and data integrity audits
• Manage administrative system functions such as user permissions, system architecture, and access controls. Design and monitor user access request workflows during onboarding and offboarding
• Engage in collaborative problem-solving and help assess evolving data needs
• Lead the design and implementation of business intelligence and data warehousing solutions
• Liaise with software developers and system vendors for program-level implementation
• Stay current on software upgrades, best practices, and data tools
• Collect and input data from multiple sources. Report and analyze data, sharing insights with leadership team
• Analyze community needs assessments, application data, and poverty guidelines to ensure outreach is targeting the most eligible families
• Monitor the student enrollment pipeline (e.g., pre-application, waitlist, acceptance) to identify inefficiencies or gaps. Track progress toward maintaining full enrollment
• Identify trends in child absences, including chronic absenteeism and contributing factors. Identify at-risk groups for attendance improvement interventions. Assess the impact of attendance on child development and school readiness
• Analyze demographic, social, and environmental data to identify needs and service gaps
• Use PIR data to guide program improvements and strategic planning
• Track progress toward federal performance standards and internal goals
• Use community-level data to recommend programmatic changes and respond to local conditions
• Submit monthly reports on Non-Federal Share (NFS) contributions
• Develop and facilitation individual and group training (in-person and virtual) on ChildPlus and other systems. Provide daily staff support for database and reporting queries
• Identify and communicate key trends and insights to leadership teams
• Generate reports for monthly dashboards, funders, and internal performance tracking
• Coordinate data collection and ensure outputs are accessible and easy to interpret

Skills

• Bachelor's degree recommended, or equivalent work experience in related field (preferred)
• Minimum 2 years of experience with data systems and data entry
• 1–2 years of experience conducting staff training
• Strong communication and presentation skills
• Self-started, ability to work effectively with minimal supervision
• Attention to detail and organizational abilities
• Ability to work effectively in a collaborative, fast-paced environment
• Knowledge of Head Start and Early Head Start operations
• Familiarity with Head Start Performance Standards
• Experience with Program Information Report (PIR) data

Qualifications

Must Haves

• Bachelor's degree recommended, or equivalent work experience in related field (preferred)
• Minimum 2 years of experience with data systems and data entry
• 1–2 years of experience conducting staff training
• Strong communication and presentation skills
• Self-started, ability to work effectively with minimal supervision
• Attention to detail and organizational abilities
• Ability to work effectively in a collaborative, fast-paced environment

Nice to Haves

• Knowledge of Head Start and Early Head Start operations
• Familiarity with Head Start Performance Standards
• Experience with Program Information Report (PIR) data