Legal Clerical (Top Secret Clearance Required)

Summary

CGS Federal is seeking a dedicated clerical worker to join a fast-paced team to assist with various legal accounts. The role involves supporting case processing, organizing documents, and providing administrative assistance to ensure efficient workflow in the legal department.

Responsibilities

• Contractor shall transfer cases from one FBI unit to another FBI unit and update the tracking databases as needed
• Contractor shall organize and process cases received from other FBI units or external agencies and update the tracking databases as needed
• Contractor shall track progress on cases, including checking Courtlink notifications, updating case files and tracking records, monitoring workflow, and reporting progress
• Contractor shall administer and adhere to security procedures, including recording and executing permissions to case information upon receiving written approval from a Government task lead
• Contractor shall respond to changes in the case, including drafting correspondence related to the cases and the requests to FBI divisions, including field offices
• Contractor shall coordinate technical/data processing support
• Contractor shall ensure cases are closed according to existing standard operating procedures (SOP) and related documents are filed or uploaded to designated databases
• Contractor shall monitor the Discovery and Criminal Discovery mailboxes on both enclaves for discovery work requests
• Contractor shall coordinate with DU management on case assignments and ensure that work requests received in the mailboxes are opened/reopened and assigned in LitB's case tracking system
• Contractor shall generate management reports using data from the OGC-LITB case tracking systems, including Excel and pivot tables. **Document Support: (FFP)**
• Contractor shall prepare documents for imaging/scanning; and scan, copy and file documents
• Contractor shall perform Legal Analysis Workflow System (LAWS) and Courtlink searches
• Contractor shall develop, draft and edit reports, briefs, correspondence, proposals, and other documents
• Contractor shall proofread, merge document versions, and perform other document editing services before submitting draft documents for final review
• Contractor shall pull, track, and re-file documents in the designated database or paper filing system identified by existing SOP
• Contractor shall handle all aspects of preparing, organizing, and compiling documents and records, including preparing materials for hearings and trials; assembling notebooks and binders; tabbing, binding, and labeling document collections; accessing and re-filing, and shelving documents; packing, preparing, and shipping boxes; and preparing and mailing correspondence
• Contractor shall retrieve case materials and complete log sheets
• Contractor shall provide front desk administrative support
• Contractor shall provide visitor escort assistance
• Contractor shall provide telephone services to include answering, referring calls, taking messages, providing information and scheduling appointments
• Contractor shall operate personal computers, printers, scanners, copiers, fax machines, phone answering systems, and shredders
• On a quarterly basis, the Contractor shall complete legal clerical projects to improve the overall management of the OGC-LITB and mitigate legal risk associated with clerical functions
• The OGC-LITB shall define these projects on a rolling basis, to include with measurable deliverables, timelines and evaluation and acceptability criteria
• Examples of projects that shall begin at the start of the award include:
• Contractor may request changes to existing OGC-LITB practices and tracking tools, and shall fully incorporate underlying OGC-LITB requirements and best practices
• Contractor may reorganize and consolidate all existing electronic and paper documents for each pending case into a centralized file for that case. For closed cases, the team-based

Skills

• High school diploma or GED required
• TS/TS SCI Clearance Required
• The ability to read and follow instructions is very important
• Ability to operate a variety of office equipment, including PCs, printers, photocopiers, scanners, telephone systems, fax machines, numbering and binding equipment, etc
• Must be able to write and print clearly

Qualifications

Must Haves

• High school diploma or GED required
• TS/TS SCI Clearance Required
• The ability to read and follow instructions is very important
• Ability to operate a variety of office equipment, including PCs, printers, photocopiers, scanners, telephone systems, fax machines, numbering and binding equipment, etc
• Must be able to write and print clearly

Benefits

• Health, Dental, and Vision
• Life Insurance
• 401k
• Flexible Spending Account (Health, Dependent Care, and Commuter)
• Paid Time Off and Observance of State/Federal Holidays