Executive Coordinator

Summary

F.A. Davis is an independent publishing company serving nursing, medical, and health science professionals through digital, print, and online products. The Executive Coordinator will assist the Editor in Chief and Product Strategy & Development department with administrative operations, contracts, copyright registration, payment activity, meetings, and departmental records.

Responsibilities

• Prepare agenda, assemble and post documentation, and schedule meeting across the company on weekly basis
• Organize and maintain document archives
• Generate Author and Work-for-Hire agreements and route and track through DocuSign
• Maintain contract status reports and files for executed contracts
• Work with Content Project Management group to create contributor contracts, submit (with all related forms) and track through DocuSign
• Pay contributors and send out comp copies
• Serve as DocuSign champion for company
• Complete and file copyright registration applications for all published products, scan and file completed registrations
• Submit quarterly copyright registration report to President
• Initiate, coordinate, track, and trouble shoot all department payment activity through Invoice Manager and Paylocity
• Maintain attendance schedules and time sheets, departmental files, and reviewer and contributor lists for marketing outreach on new products. Assist Editor in Chief on projects. Other duties as assigned

Skills

• Expertise with Microsoft Office, Microsoft Teams, and file management
• Resourceful self-starter with excellent people skills, flexible approach to problem-solving, and ability to maintain confidentiality
• Strong written and verbal communication skills
• Excellent organizational skills
• Ability to handle multiple projects and responsibilities and function independently
• Familiarity with publishing industry a plus

Qualifications

Must Haves

• Expertise with Microsoft Office, Microsoft Teams, and file management
• Resourceful self-starter with excellent people skills, flexible approach to problem-solving, and ability to maintain confidentiality
• Strong written and verbal communication skills
• Excellent organizational skills
• Ability to handle multiple projects and responsibilities and function independently

Nice to Haves

• Familiarity with publishing industry a plus

Benefits

• Remote work
• Half day Friday schedule from April through October
• Generous PTO
• Retirement benefits
• Life and disability insurance
• Comprehensive healthcare benefits
• Wellness initiatives
• Family benefits
• Tuition and professional development reimbursement