Litigation Docketing Specialist

Summary

Fish & Richardson P.C. is a premier global intellectual property law firm, known for its creative and inclusive culture. They are seeking a Litigation Docketing Specialist to independently manage and coordinate litigation deadlines, ensuring compliance with court rules and internal protocols.

Responsibilities

• Independently review legal documents and litigation correspondence in order to accurately calculate, record, and disseminate docket dates pursuant to applicable court rules procedures, including:
• Understanding source documents
• Reviewing court dockets as needed
• Verifying jurisdiction, court/venue, and relevant authorities, and
• Analyzing and verifying calculated dates and adjusting for federal, state, statutory, or agency rules as well as local rules and practices
• Accurately enter all deadlines for firm litigation matters into Milana, the firm’s litigation docketing platform
• Provide proactive support to litigation teams and coordinate with the docketing attorneys to ensure all deadlines are docketed correctly
• Quality review own work product according to internal department protocols and demonstrate sound judgment for escalating questions to the Litigation Docketing Manager and docketing attorneys
• Respond to inquiries from the litigation teams regarding docketed events, deadlines, and court rules
• Prepare and distribute regular docket reports to case teams in accordance with firm policy as well as any additional reports upon request
• Assist with research regarding court rules for assigned jurisdictions and present to case teams in a thorough and concise manner
• Maintain and strive to improve processes and procedures to enhance efficiency and minimize risk. Provide suggestions to the Litigation Docketing Manager to assist with improving docketing procedures and workflow
• Promote the firm’s docketing policies and procedures through all communications with litigation teams and ensure compliance with all department docketing procedures, best practices, and workflows

Skills

• 3+ years' experience computing deadlines in federal, state, and agency court jurisdictions required, including experience with rules-based docketing systems
• Thorough knowledge of litigation docketing processes in a law firm is required
• Must be familiar with federal and state court procedural rules
• Demonstrated knowledge of the litigation lifecycle required
• Must live in the Pacific time zone and/or be able to work Pacific time zone hours
• Must be reliable and detail oriented
• Strong analytical, organizational, communication, time management, and technical skills
• Must be highly motivated and proactive with strong attention to detail
• Must be able to exercise independent and professional judgment
• Must have excellent customer service, a good attitude, and the ability to multi-task
• Position requires the ability to work under pressure to meet strict deadlines
• Ability to identify issues, “own the problem,” draw valid conclusions and present same in a clear and concise manner, and work to develop and implement solutions
• Ability to work well within a team-oriented environment and contribute to effective team relationships
• Experience with Milana is preferred

Qualifications

Must Haves

• 3+ years' experience computing deadlines in federal, state, and agency court jurisdictions required, including experience with rules-based docketing systems
• Thorough knowledge of litigation docketing processes in a law firm is required
• Must be familiar with federal and state court procedural rules
• Demonstrated knowledge of the litigation lifecycle required
• Must live in the Pacific time zone and/or be able to work Pacific time zone hours
• Must be reliable and detail oriented
• Strong analytical, organizational, communication, time management, and technical skills
• Must be highly motivated and proactive with strong attention to detail
• Must be able to exercise independent and professional judgment
• Must have excellent customer service, a good attitude, and the ability to multi-task
• Position requires the ability to work under pressure to meet strict deadlines
• Ability to identify issues, “own the problem,” draw valid conclusions and present same in a clear and concise manner, and work to develop and implement solutions
• Ability to work well within a team-oriented environment and contribute to effective team relationships

Nice to Haves

• Experience with Milana is preferred

Benefits

• Discretionary bonus opportunities
• Comprehensive medical and dental coverage
• Generous paid time off
• Tuition reimbursement
• Award-winning retirement and profit sharing plans with employer contribution
• Back-up child care
• Health and wellness initiatives
• Final compensation will be based on a variety of factors including education, experience, skills, professional background, overall qualifications, and location.