Billing Coordinator

Summary

Fish & Richardson P.C. is a global intellectual property law firm with a fast-paced Accounting Department and a remote-first professional group. The Billing Coordinator will manage client billing portfolios, review billing information, coordinate approvals, submit invoices through e-billing platforms, resolve discrepancies, and support reporting and process improvements.

Responsibilities

• Manage assigned client billing portfolios from prebill preparation and attorney edits through invoice finalization and delivery
• Review time entries, matter details and supporting documentation for accuracy and compliance with client billing guidelines
• Coordinate with attorneys and internal teams to obtain approvals, clarify edits, and meet monthly billing deadlines
• Submit invoices through client portals and e-billing platforms, monitor status and status and resolve client rejections
• Maintain accurate client, matter and billing instruction records in the firms financial systems and tracking tools
• Perform quality-control reviews, research billing discrepancies, and respond promptly to internal and client billing inquiries
• Support month-end and year-end billing activities, reporting, audit requests, and continuous process improvements

Skills

• A minimum of a High School Diploma or equivalent is required
• Working knowledge of client billing guidelines, invoice review, electronic billing, and issue resolution
• Proficiency with Microsoft Excel, Word, Outlook and remote collaboration tools
• Exceptional attention to detail, organization, and follow-through, with the ability to manage multiple deadlines independently
• Strong analytical, problem-solving, and professional communication skills, including discretion with confidential information
• Billing coordinator, e-billing, accounts receivable or closely related experience preferred
• Law firm experience strongly preferred
• Experience with Aderant or other legal billing system preferred
• Familiarity with LEDES formats and e-billing portals is a plus

Qualifications

Must Haves

• A minimum of a High School Diploma or equivalent is required
• Working knowledge of client billing guidelines, invoice review, electronic billing, and issue resolution
• Proficiency with Microsoft Excel, Word, Outlook and remote collaboration tools
• Exceptional attention to detail, organization, and follow-through, with the ability to manage multiple deadlines independently
• Strong analytical, problem-solving, and professional communication skills, including discretion with confidential information

Nice to Haves

• Billing coordinator, e-billing, accounts receivable or closely related experience preferred
• law firm experience strongly preferred
• Experience with Aderant or other legal billing system preferred
• familiarity with LEDES formats and e-billing portals is a plus

Benefits

• Discretionary bonus opportunities
• Comprehensive medical and dental coverage
• Generous paid time off
• Tuition reimbursement
• Award-winning retirement and profit sharing plans with employer contribution
• Back-up child care
• Health and wellness initiatives
• Remote-first work arrangement with employees working primarily from home and no expectation of a regular in-office presence