MSB - Procurement Analyst

Summary

Georgetown University is a prestigious institution located in Washington, D.C., and they are seeking a Procurement Analyst to manage procurement-sourcing activities for their assigned unit. The role involves overseeing procure-to-pay processes and collaborating with stakeholders to ensure smooth purchasing and invoice payments.

Responsibilities

• Oversees the management of all procurement-sourcing activities for their assigned unit
• Supports the Main Campus stakeholders by leading the initiation, management, and completion of the procure-to-pay and supplier contract lifecycles
• Direct and oversee all aspects of procure-to-pay activities, including requisition initiation, purchase order issuance, contract-need determination, contract requests, good receiving, invoice tracking, and ad hoc financial reporting needed to ensure adherence to school-specific Service Level Agreements (SLA), from a service mindset
• Serve as a Subject Matter Expert on procurement-sourcing, collaborating with internal stakeholders to effectively resolve complex issues related to invoice payment triage and match exceptions
• Develop and review reports related to procurement spend across any and all non-compensation expense categories and as needed to improve University-wide procurement operations
• Ensure that faculty, staff, and students can make purchases and pay invoices to ensure that they are able to perform their administrative, research, and instructional work smoothly
• Reporting to the Procurement Manager up through the Office of the Provost Finance Team and dotted-line to the Deputy Senior Business Manager of the assigned unit
• Perform necessary triage to resolve and troubleshoot purchasing and invoices issues
• Collaborate with intra department roles in strategic sourcing and contract management
• Work with various stakeholders at different reporting levels throughout the unit they support, including faculty, staff, and students, the Office of the Provost, and partners in the Office of the Chief Financial Officer

Skills

• Bachelor's degree in a related field
• 2 to 4 years of relevant professional experience
• Relevant, or potential to develop, financial acumen (budgeting, transactional support, chart of accounts, requisitions purchase orders, procurement, and travel)
• Ability to learn and communicate university, campus, and school policies to a variety of stakeholders; excellent oral and written communication skills
• Ability to triage and escalate potentially complex issues to team leads, supervisors, or appropriate department contacts
• Ability to discern appropriate process and/or payment mechanisms for expenditures
• Basic understanding of Excel and general data analysis (analyzing instances to identify errors, challenges, etc. and any areas for process improvements) and willingness/potential to further
• Excel and data analysis skills
• Ability to run and utilize system/ERP reports for financial management activities
• Attention to detail
• Professional demeanor, communications skills, and ability to provide exceptional customer service
• A service orientation, professional demeanor, and a team orientation is required – that is. avoiding 'that's not my job'
• Ability to flex and support additional needs as assigned
• Willingness and demonstrated potential to gain new skills and proficiencies and adapt to changing environments
• Ability to think outside the box and solve problems creatively
• Strong time management skills, with the ability to prioritize work and multi-task to meet deadlines
• Possess character that combines human compassion, integrity, the highest standards of ethics, and the determination to be an effective team member. The person in this position must have outstanding oral and written communication skills, strong organizational and interpersonal skills, careful judgment and discretion, flexibility and ability to prioritize tasks
• Experience in procurement

Qualifications

Must Haves

• Bachelor's degree in a related field
• 2 to 4 years of relevant professional experience
• Relevant, or potential to develop, financial acumen (budgeting, transactional support, chart of accounts, requisitions purchase orders, procurement, and travel)
• Ability to learn and communicate university, campus, and school policies to a variety of stakeholders; excellent oral and written communication skills
• Ability to triage and escalate potentially complex issues to team leads, supervisors, or appropriate department contacts
• Ability to discern appropriate process and/or payment mechanisms for expenditures
• Basic understanding of Excel and general data analysis (analyzing instances to identify errors, challenges, etc. and any areas for process improvements) and willingness/potential to further
• Excel and data analysis skills
• Ability to run and utilize system/ERP reports for financial management activities
• Attention to detail
• Professional demeanor, communications skills, and ability to provide exceptional customer service
• A service orientation, professional demeanor, and a team orientation is required – that is. avoiding 'that's not my job'
• Ability to flex and support additional needs as assigned
• Willingness and demonstrated potential to gain new skills and proficiencies and adapt to changing environments
• Ability to think outside the box and solve problems creatively
• Strong time management skills, with the ability to prioritize work and multi-task to meet deadlines
• Possess character that combines human compassion, integrity, the highest standards of ethics, and the determination to be an effective team member. The person in this position must have outstanding oral and written communication skills, strong organizational and interpersonal skills, careful judgment and discretion, flexibility and ability to prioritize tasks

Nice to Haves

• Experience in procurement

Benefits

• Medical, dental, vision, disability and life insurance
• Retirement savings
• Tuition assistance
• Work-life balance benefits
• Employee discounts
• An array of voluntary insurance options