Data Management Specialist – Grants Management – ACF/OGM/OHS Cross-Regional Support

Summary

Guardians of Honor, LLC is a management consulting firm supporting the federal government and its Office of Head Start client. The Data Management Specialist will lead grants management data analysis and reporting, serve as the primary data and systems contact between functional and technical teams, and provide client-focused grants management support. The role also involves database maintenance, data governance, quality assurance, reporting, training, testing, and pre- and post-award grants management activities.

Responsibilities

• Support design and development of databases, reports, and other tools as needed to support efficiencies and process improvement
• Maintain and oversee maintenance of grants management databases
• Create data governance models and metadata management systems to manage data from multiple sources/systems (e.g., Excel, Smartsheet, SQL, Power BI)
• Develop data quality assurance models and processes; provide training and support to data teams
• Provide strong knowledge and records management processes
• Test systems, lead test scenarios, and identify/document/remediate all issues
• Develop reports and presentations on analytical findings customized to various audiences
• Create and support trainings on database functionality for colleagues and grant recipients
• Coordinate and collaborate across the team to assure that all work products content and functionality are of highest quality and informed with up-to-date information?
• Attend weekly contract management and daily stand-up meetings as needed to support contract execution; Contribute to client progress and status reports (i.e., monthly reports, weekly registration metrics, etc.)
• Develop SOPs and QC procedures; and update to reflect efficiencies, best practices, and lessons learned
• Work with the project manager to draft new project timelines and project kick-off agendas, as well as maintain and update timelines and work plans
• Prepare and maintain project file folders with all completed work products, artifacts, and deliverables
• Stay up to date on necessary technology and processes and show initiative in capturing, documenting, and implementing best practices and lessons learned to improve quality and efficiency of services and solutions
• Support key pre- and post-award grants management activities, such as, but not limited to: annual report tracking, data management and analysis, data entry and QC for routine grantee metrics, correspondence, web content, surveys / forms and information collection tasks, SharePoint sites, preparing analysis and reports, help desk inquiry log, application screening, funding slates, decision letters, project abstracts, G5/GrantSolutions/HSES/etc. administration, closeout functions, and other activities as assigned

Skills

• Bachelor's degree required
• At least 3-5 years of related professional experience
• High level of demonstrated advanced proficiency in utilizing a variety of web-based and commercial off-the-shelf data management software packages such as Microsoft Excel, PowerPoint, Smartsheet, SQL, Power BI, etc
• High level of demonstrated proficiency in aggregating, analyzing, and presenting data gathered from multiple sources
• Highly skilled in metadata management, data quality assurance and validation, and data governance
• Ability to work onsite at the OHS Regional Office
• Knowledge of Head Start Program and applicable grant systems a major distinguishing feature
• Ability to pass background investigations as required for access to federal facilities and systems; position requires Public Trust clearance
• The physical demands of the job include sitting for extended periods, and occasional walking and standing
• This is a full-time exempt position. Typical work hours are Monday-Friday, 40-60 hours per week. Some job activities may be required outside of typical workdays/hours. Overtime may be expected during peak periods
• 10% local and regional travel, with overnight stays necessary
• Bachelor's degree required
• Master's degree and/or relevant certifications preferred
• Experience and education in education, early childhood education, child development, public administration, family and consumer science or related fields preferred

Qualifications

Must Haves

• Bachelor's degree required
• At least 3-5 years of related professional experience
• High level of demonstrated advanced proficiency in utilizing a variety of web-based and commercial off-the-shelf data management software packages such as Microsoft Excel, PowerPoint, Smartsheet, SQL, Power BI, etc
• High level of demonstrated proficiency in aggregating, analyzing, and presenting data gathered from multiple sources
• Highly skilled in metadata management, data quality assurance and validation, and data governance
• Ability to work onsite at the OHS Regional Office
• Knowledge of Head Start Program and applicable grant systems a major distinguishing feature
• Ability to pass background investigations as required for access to federal facilities and systems; position requires Public Trust clearance
• The physical demands of the job include sitting for extended periods, and occasional walking and standing
• This is a full-time exempt position. Typical work hours are Monday-Friday, 40-60 hours per week. Some job activities may be required outside of typical workdays/hours. Overtime may be expected during peak periods
• 10% local and regional travel, with overnight stays necessary
• Bachelor's degree required

Nice to Haves

• master's degree and/or relevant certifications preferred
• Experience and education in education, early childhood education, child development, public administration, family and consumer science or related fields preferred

Benefits

• Full-time exempt position
• Ability to work onsite at the OHS Regional Office
• 10% local and regional travel, with overnight stays necessary