Marketing/Proposal Specialist

Summary

Hanson Professional Services Inc. is an engineering services firm focused on infrastructure and transportation markets. The Marketing/Proposal Specialist will manage proposal development efforts, create and maintain content, support opportunity management, develop client presentations, and facilitate strategy and business development activities.

Responsibilities

• **Proposal Management:** Facilitate proposal and/or prequalification kick-off meetings, define expectations, assign responsibilities, and manage adherence to proposal schedules; Lead the team in developing visual and written content for proposals; Draft/edit proposal narrative, ensure adherence to brand standards, and organize proposals clearly and concisely; Schedule and facilitate proposal review meetings
• **Content Development and Maintenance:** Develop, update, and maintain market-specific content, including project information and staff experience, using internal programs including, but not limited to, Adobe Design Suite, CRM and digital asset databases, and others as required
• **Opportunity Management:** Assist in developing and managing the opportunity pipeline; Qualify potential opportunities to align with organizational goals
• **Post-Proposal Analysis:** Participate in post-proposal debriefs to analyze strengths, weaknesses, and areas for improvement
• **Client-Focused Presentations:** Assist in developing dynamic and client-focused interview presentations
• **Vendor and Client Prequalification:** Track and maintain government vendor and client prequalification schedules and processes for engineering services
• **Strategy Development and Collaboration:** Facilitate team discussions to develop winning strategies at both project and market levels; Participate in market-focused activities to support business development functions

Skills

• The ideal candidate is equal parts creative and organized and possesses project management, writing, and page layout skills
• He/she is skilled in working with a team to formulate a pursuit's strategic messages
• A successful Engineering Proposal Coordinator has leadership qualities and demonstrates a collaborative mindset, superior communication skills, problem solving ability, organizational skills, and transparency
• He/she is a strategic thinker and pushes the status quo for continuous improvement
• Bachelor's degree in marketing, business, communications, journalism, or equivalent combination of education and experience
• Minimum 3+ years of experience in the planning, preparation, and development of proposals in the A/E/C industry and qualifications packages for local, regional, national, and agency government clients, and as needed for other markets
• Ability to understand and adhere to RFQ/RFP submission requirements and deadlines
• Experience with Adobe programs including InDesign and Adobe Acrobat Pro
• Intermediate to expert skills in Microsoft Office Suite
• Familiarity with proposal database software. AEC360 is preferred but not required
• Excellent written and spoken communication skills to convey ideas clearly and effectively
• Strong collaboration skills, coupled with the ability to actively listen, to foster a positive and productive team environment
• Organizational conceptual thinking to understand the broader picture and aligning tasks with overall organizational goals
• Being a positive and reliable team player is fundamental, contributing to team morale and creating a supportive working atmosphere
• Effective decision-making skills with the ability to analyze situations, weigh options, and make informed decisions efficiently
• Strong project management skills to encompass planning, organizing, and overseeing tasks to achieve specific goals
• The ability to manage, organize, and prioritize project assignments to meet competing deadlines ensures tasks are completed on time without compromising quality

Qualifications

Must Haves

• The ideal candidate is equal parts creative and organized and possesses project management, writing, and page layout skills
• He/she is skilled in working with a team to formulate a pursuit's strategic messages
• A successful Engineering Proposal Coordinator has leadership qualities and demonstrates a collaborative mindset, superior communication skills, problem solving ability, organizational skills, and transparency
• He/she is a strategic thinker and pushes the status quo for continuous improvement
• Bachelor's degree in marketing, business, communications, journalism, or equivalent combination of education and experience
• Minimum 3+ years of experience in the planning, preparation, and development of proposals in the A/E/C industry and qualifications packages for local, regional, national, and agency government clients, and as needed for other markets
• Ability to understand and adhere to RFQ/RFP submission requirements and deadlines
• Experience with Adobe programs including InDesign and Adobe Acrobat Pro
• Intermediate to expert skills in Microsoft Office Suite

Nice to Haves

• Familiarity with proposal database software. AEC360 is preferred but not required
• Excellent written and spoken communication skills to convey ideas clearly and effectively
• Strong collaboration skills, coupled with the ability to actively listen, to foster a positive and productive team environment
• Organizational conceptual thinking to understand the broader picture and aligning tasks with overall organizational goals
• Being a positive and reliable team player is fundamental, contributing to team morale and creating a supportive working atmosphere
• Effective decision-making skills with the ability to analyze situations, weigh options, and make informed decisions efficiently
• Strong project management skills to encompass planning, organizing, and overseeing tasks to achieve specific goals
• The ability to manage, organize, and prioritize project assignments to meet competing deadlines ensures tasks are completed on time without compromising quality

Benefits

• Performance bonuses
• 401(k) with matching contribution
• Employee Stock Ownership Plan
• Comprehensive health & well-being plans
• Financial wellness plans
• Work-life balance programs
• Open to someone in a remote position and open to working from any location within the continental United States
• Hanson will furnish all computer and audio/visual equipment to perform this position’s duties.
• Monthly educational webinars
• Leadership training
• Lunch & learn development sessions
• 24/7 access to thousands of skill-building courses
• Mentorship opportunities
• Award-winning internship program
• Employee recognition