Technical Services Project Controls & Billing Specialist

Summary

Hargrove Engineers & Constructors is seeking a Technical Services Project Controls & Billing Specialist to support project administration and financial controls. The role manages project setup, change orders, client invoicing, cost monitoring, timesheet and expense verification, document filing, and accounts receivable follow-up under general supervision.

Responsibilities

• Project Set up in accordance with Client requirements as outlined in Purchase Order/Work Order or as directed by Client
• Change Order processing
• Cost reporting upon request
• Billing clients according to billing schedules
• Reviewing teammate hours and comparing against client timesheets. If discrepancies arise, must be able to resolve quickly and correct
• Filing documents electronically including client invoices and backup documents
• Uploading invoices into third party systems
• Reviewing teammate expense reports to ensure accuracy for billing purposes
• Monitoring project costs to ensure purchase orders are not exceeded
• Follow up on accounts receivable

Skills

• High School Diploma or equivalent is required
• This position requires up to 5 years of administration or billing experience
• Knowledge and application of company business standards and good practices
• Working knowledge of billing clients and verifying timesheets
• Ability to work in a fast-paced environment
• Extreme attention to detail
• Understanding of existing and potential customer deliverable expectations and preferences
• Ability to set priorities
• Ability to be discreet in dealing with sensitive situations and maintain confidentiality in all areas
• Confident with using business management software
• Excellent listening and communication skills, both verbal and written
• Ability to listen and ascertain the needs of teammates
• Proficient in the use of Microsoft Office
• The selected candidate must be authorized to work in the United States
• Bachelor of Science degree is highly preferred

Qualifications

Must Haves

• High School Diploma or equivalent is required
• This position requires up to 5 years of administration or billing experience
• Knowledge and application of company business standards and good practices
• Working knowledge of billing clients and verifying timesheets
• Ability to work in a fast-paced environment
• Extreme attention to detail
• Understanding of existing and potential customer deliverable expectations and preferences
• Ability to set priorities
• Ability to be discreet in dealing with sensitive situations and maintain confidentiality in all areas
• Confident with using business management software
• Excellent listening and communication skills, both verbal and written
• Ability to listen and ascertain the needs of teammates
• Proficient in the use of Microsoft Office
• The selected candidate must be authorized to work in the United States

Nice to Haves

• Bachelor of Science degree is highly preferred

Benefits

• Paid holidays
• Personal paid time off
• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• 401(k)
• Other benefits available to eligible Teammates