Executive Assistant Internship

Summary

Hasana, Inc. is an accessible luxury brand specializing in high-end clothing and accessories. They are seeking a bright and innovative intern to support the Creative Director and the team with various administrative tasks and project management responsibilities.

Responsibilities

• To assist the Creative Director and the teams in day to day activities, particularly monitoring progress of various projects
• To maintain and manage their filing systems and update records as required
• To prepare power point presentations, reports, meeting notes, agendas and take minutes at meetings as requested, ensuring that minutes are prepared and distributed, and follow-up on actions from meetings
• To sort the Creative Director’s incoming mail and e-mails and to provide comprehensive secretarial support in relation to correspondence - logging, forwarding, prioritizing, responding
• To make travel and hotel arrangements for the Creative Director and all Hasana, Inc. staff
• To make and receive telephone calls, especially in the absence of the Creative Director
• To maintain the calendar across time zones and set up meetings as appropriate
• Performing any other appropriate tasks or duties as required, at the request of the Creative Director and the teams
• Office Management
• Responsible for collecting and monitoring all stationery orders for the teams
• Manage supplies
• To organize all catering and logistics where necessary

Skills

• A passion for women's economic opportunities
• Must be a full or part-time student and working toward a degree
• Must be eligible to receive school credit and commit to 2-3 days a week for 3 months
• Previous experience of an executive support role within a busy, service led environment
• Advanced MS office skills, particularly Excel, Word and PowerPoint
• Articulate with excellent writing skills, and good eye for detail
• Discreet, professional and well spoken, with good communication skills
• Exceptionally organized and efficient, with a good dose of common sense and initiative
• Ability to use judgment and seek guidance with confidential issues
• Proven ability to work with deadlines
• Excellent level of visual presentation and ability to act as an ambassador for Hasana, Inc
• Pro-active and able to show initiative/ideas to constantly improve the service to the business
• Integrity, honesty, openness and a willingness to operate as a team player

Qualifications

Must Haves

• A passion for women's economic opportunities
• Must be a full or part-time student and working toward a degree
• Must be eligible to receive school credit and commit to 2-3 days a week for 3 months
• Previous experience of an executive support role within a busy, service led environment
• Advanced MS office skills, particularly Excel, Word and PowerPoint
• Articulate with excellent writing skills, and good eye for detail
• Discreet, professional and well spoken, with good communication skills
• Exceptionally organized and efficient, with a good dose of common sense and initiative
• Ability to use judgment and seek guidance with confidential issues
• Proven ability to work with deadlines
• Excellent level of visual presentation and ability to act as an ambassador for Hasana, Inc
• Pro-active and able to show initiative/ideas to constantly improve the service to the business
• Integrity, honesty, openness and a willingness to operate as a team player

Benefits

• On the job training
• Mentorship
• Exposure to all aspects of the fashion industry
• School credit eligibility (must be eligible to receive school credit)
• Commit to 2-3 days a week for 3 months