Billing Specialist

Summary

Husch Blackwell is a full-service litigation and business law firm serving clients with domestic and international operations. The Billing Specialist coordinates all aspects of the monthly billing cycle for assigned attorneys, including preparing, reviewing, finalizing, and distributing invoices. The role also handles billing inquiries, e-billing processes, disputes, reporting, and coordination with internal departments and clients.

Responsibilities

• Assist with initiating and implementing of all aspects of the monthly client billing process including:
• Review and edit monthly proformas as instructed by the Billing Attorney via Paperless Proforma
• Modify time and cost entries as directed
• Write offs and write downs
• Completing transfers, dividing, and combining timecards
• Ensuring rates are accurate
• Applying available funds to billing as instructed
• Verify accuracy of billing
• Compile supporting back-up documentation, per client billing guidelines as required
• Acquire and maintain proper approval documentation
• Finalize and distribute invoices in accordance with Firm and Client guidelines
• Research and respond to billing inquiries from both attorneys and clients in a timely and professional manner
• Submit invoices by mail, email, e-billing via eBillingHub and other e-billing vendors as required
• Set up matters for e-billing on vendor sites and within the firm’s billing system
• Address and resolve billing disputes and discrepancies in a timely manner
• Coordinate appeals for rejected invoices
• Provide client accruals, status updates and budgets upon request
• Communicate with attorneys, clients, or staff to address billing questions, as needed
• Maintain contact with attorneys, staff, and clients and observes confidentiality of client and firm matters
• Answer questions regarding billing processes and procedures
• Collaborate with other departments as needed for Accounts Receivable, client and matter setup, rate management, trust accounting, unallocated funds, and billed on account funds
• Maintain addresses, invoices templates, and e-billing information within the firm’s billing system
• Assist with customized reporting requirements for internal/external clients
• Effectively prioritize numerous tasks and complete within designated time deadlines
• Manage monthly reports surrounding billing workload
• Other duties as assigned

Skills

• Associate's degree or combination of education and commensurate work experience required
• 2+ years prior experience with legal billing and client invoicing
• Knowledge or prior use of Elite 3E
• Knowledge of electronic billing processes and procedures
• Experience with third-party e-billing vendor sites (Legal Tracker, TyMetrix 360, CounselLink, etc.)
• Demonstrated proficiency with Microsoft Office, specifically Excel and Word
• Strong organizational and time-management skills
• Strong attention to detail and accuracy
• Problem-solving skills and the ability to manage multiple priorities
• Excellent communication skills, both written and verbal and excellent interpersonal skills
• Flexibility to work overtime and weekends, if needed
• Bachelor's degree preferred
• EBillingHub experience preferred
• Knowledge of Paperless Proforma preferred

Qualifications

Must Haves

• Associate's degree or combination of education and commensurate work experience required
• 2+ years prior experience with legal billing and client invoicing
• Knowledge or prior use of Elite 3E
• Knowledge of electronic billing processes and procedures
• Experience with third-party e-billing vendor sites (Legal Tracker, TyMetrix 360, CounselLink, etc.)
• Demonstrated proficiency with Microsoft Office, specifically Excel and Word
• Strong organizational and time-management skills
• Strong attention to detail and accuracy
• Problem-solving skills and the ability to manage multiple priorities
• Excellent communication skills, both written and verbal and excellent interpersonal skills
• Flexibility to work overtime and weekends, if needed

Nice to Haves

• Bachelor's degree preferred
• eBillingHub experience preferred
• Knowledge of Paperless Proforma preferred

Benefits

• The position may be filled remotely.
• A discretionary bonus; bonus opportunities are non-guaranteed, and are dependent upon individual and firm performance.
• Medical and dental coverage
• Life insurance
• Short-term and long-term disability insurance
• Pre-tax flexible spending account for certain medical and dependent care expenses
• An employee assistance program
• Paid Time Off
• Paid holidays
• Participation in a retirement plan program after meeting eligibility requirements