Sales and Marketing Coordinator - POSSIBLE

Summary

Hyve Group is seeking a highly organized Sales Support Coordinator to support its Sales Team within the MarTech department. The role manages sales materials, CRM and lead databases, proposals, campaign coordination, reporting, and cross-functional marketing support.

Responsibilities

• Support maintenance on Partner Books, sold inventory, floor maps, and other sales collateral
• Maintain updates to related special projects and initiatives collateral including digital brochures, social assets and email campaign copy
• Ensure Sales and Operations materials remain aligned with current inventory and offerings
• Maintain sold exhibit inventory presentations
• Perform ongoing data cleanup, deduplication, validation, and account research
• Track mergers, acquisitions, rebrands, and organizational changes to maintain accurate account information
• Source new prospect contacts and maintain account segmentation, tagging, and lead-routing processes
• Support the creation of client proposals and partnership presentations using Canva and approved templates
• Research clients and customize proposals to reflect their brand and relevant partnership opportunities
• Incorporate current products, sponsorship opportunities, exhibit details, pricing, and deliverables
• Ensure proposals align with the latest Partner Book, inventory, and company branding
• Maintain and segment targeted campaign lists for partners, prospects, engaged/unengaged contacts, and other key audiences, including suppression, bounce, unsubscribe, and inactive-contact lists
• Coordinate and maintain the Sales Marketing Calendar, including pre-show, show, post-show, newsletter, and Sales-related social campaigns
• Track and report campaign performance, including opens, clicks, replies, bounces, unsubscribes, audience demographics, and engagement trends to support Sales and Marketing initiatives
• Identify new Points of Contact through campaign engagement and responses, and maintain accurate CRM records
• Coordinate campaign content, scheduling, copy approvals, and supporting materials across Sales and Marketing
• Support competitive-event planning by coordinating Sales attendance, event calendars, side events, on-site schedules, and related outreach
• Prepare campaign recaps, presentations, audience insights, and other materials for internal and external meetings
• Conduct quality checks of Sales-related website content, including Partner logos, special incentives, and other promotional information
• Provide ongoing operational, research, reporting, and administrative support to the Sales team
• Collaborate across Sales, Marketing, Programming and Operations to ensure materials, data, and processes remain accurate and aligned
• Ad-Hoc support for Administrative Projects

Skills

• Strong organizational, project-management, and attention-to-detail skills
• Familiarity with CRM, marketing platforms and research tools; Microsoft Dynamics, Brevo, Bison, AimFox, LinkedIn Sales Navigator, Apollo experience is a plus
• Proficiency in PowerPoint, Excel and Microsoft Office
• Early Grad/Early Career-1-2 Years Experience
• A-Can-Do Attitude-ability to work under pressure during the peak event season
• Ability to travel-10%-15%
• Experience in Sales Operations, Marketing Operations, Business Development, CRM management, or a related area
• Proficiency in Canva

Qualifications

Must Haves

• Strong organizational, project-management, and attention-to-detail skills
• Familiarity with CRM, marketing platforms and research tools; Microsoft Dynamics, Brevo, Bison, AimFox, LinkedIn Sales Navigator, Apollo experience is a plus
• Proficiency in PowerPoint, Excel and Microsoft Office
• Early Grad/Early Career-1-2 Years Experience
• A-Can-Do Attitude-ability to work under pressure during the peak event season
• Ability to travel-10%-15%

Nice to Haves

• Experience in Sales Operations, Marketing Operations, Business Development, CRM management, or a related area
• Proficiency in Canva

Benefits

• Remote work arrangement
• Permanent employment