Legal Assistant - Workers Compensation Defense

Summary

JBA International is an established and growing California workers' compensation defense firm with multiple offices in California. The company is seeking a Legal Assistant to perform complex secretarial and legal work, coordinate legal documents and correspondence, and support attorneys with case preparation, billing, and administrative tasks.

Responsibilities

• Receive and transcribe legal dictation of status reports, conference summaries, settlement disbursement reports, etc
• Proofread and correct prepared materials for correct grammar, spelling, punctuation, format, syntax, and content
• Compose routine letters and memoranda using knowledge of work area instructions and guidelines
• Maintain files, logs, and other information in connection with the work under the control of the assigned attorney
• Prepare Pre-Trial Conference Statements, settlement documents and Trial exhibits in advance of hearings and depositions as applicable
• Accurately document and bill for all billable work and tasks according with billing procedures
• Operate standard office equipment such as copy machines, scanners
• Receive and place telephone calls
• Other duties as assigned

Skills

• Minimum 3+ years of experience as a Legal Secretary in a workers' compensation defense firm required
• Excellent knowledge of Microsoft Outlook, Word, Adobe Acrobat, and Dropbox or other shared cloud storage
• Skilled typing ability (minimum 75 WPM) as well as strong writing, proofreading, spelling, and grammar skills
• Ability to interact effectively with the public, clients, and employees; maintain confidentiality and use discretion and tact; work independently in the absence of specific instruction
• The ideal candidate will be highly organized, detail-oriented, and work well under pressure with the ability to juggle multiple projects simultaneously
• Must possess excellent verbal and written communication skills and have pride in work product
• This is a fast-paced position that requires critical thinking skills, and the ability to problem-solve
• In addition, this role must work collaboratively with attorneys and staff at all levels to achieve goals
• A1- Law Case Management Software, VTransact, and EAMS are a plus

Qualifications

Must Haves

• Minimum 3+ years of experience as a Legal Secretary in a workers' compensation defense firm required
• Excellent knowledge of Microsoft Outlook, Word, Adobe Acrobat, and Dropbox or other shared cloud storage
• Skilled typing ability (minimum 75 WPM) as well as strong writing, proofreading, spelling, and grammar skills
• Ability to interact effectively with the public, clients, and employees; maintain confidentiality and use discretion and tact; work independently in the absence of specific instruction
• The ideal candidate will be highly organized, detail-oriented, and work well under pressure with the ability to juggle multiple projects simultaneously
• Must possess excellent verbal and written communication skills and have pride in work product
• This is a fast-paced position that requires critical thinking skills, and the ability to problem-solve
• In addition, this role must work collaboratively with attorneys and staff at all levels to achieve goals

Nice to Haves

• A1- Law Case Management Software, VTransact, and EAMS are a plus

Benefits

• 100% company-sponsored employee Medical and Vision Insurance
• Short Term Disability insurance benefits
• Long Term Disability insurance benefits
• Life insurance benefits
• 401k plan
• Paid time off
• Optional voluntary dental plan
• Excellent work/life balance
• Collaborative and casual work environment
• Work Remote Optional for California residents only