Project Coordinator

Summary

JLL is a professional services and investment management firm specializing in real estate. The Project Coordinator will support project administration by managing documentation, reports, schedules, budgets, financial processes, stakeholder communications, presentations, and other project-related activities.

Responsibilities

• Prepare project management reports and meeting minutes
• Manage all project documentation including contracts, budgets and schedules
• Maintain best practices templates on SharePoint site
• Administrative duties to include but not limited to: copying, coordinating travel arrangements, expense report preparation, organizing lunches, WebEx meetings, etc
• Manage accounts receivables according to the guidelines and requirements set by the Facilities Manager, Operations Manager, or project team
• Ensure that all accounts receivables are maintained at a level not to exceed planned working capital charge as set by corporate finance, the project team and/or the Regional Operations Manager
• Assist local team in meeting targeting financial numbers as determined on a yearly basis by the Management Executive Committee
• Proactively manage project-related issues on account or assignment
• Demonstrate proficiency in the use and application of all project management
• Prepare PowerPoint presentations, memos, responses to proposals and research
• Actively collaborate with stakeholders and leverage platform support
• Assist with client communication, conferences, and events
• Maintain all files and documents related to project assignment
• Any and all other duties and tasks assigned

Skills

• Bachelor's degree from an accredited institution required
• 1-3 years of experience working in a similar role
• Detail oriented and organized- must have ability to proactively plan for multiple projects at a time
• Strong communication skills- both written and oral
• Proficient with Microsoft programs such as PowerPoint, Word, Outlook, etc
• Must be a self-starter- able to start and complete projects independently
• Proactive – does not wait for tasks to be asked, but always prompts to identify what else can be done
• Customer Focus – dedicated to meeting the expectations and requirements of the external and internal customer, acts with customer in mind, establishes and maintains effective relationships with customers, and gains their trust and respect
• Dealing with Ambiguity – can effectively cope with change, can shift gears comfortably, can decide and act without having the total picture
• Interpersonal Savvy – relates well to all kinds of people, inside and outside the organization uses diplomacy and tact
• Candidates must be authorized to work in the United States without sponsorship

Qualifications

Must Haves

• Bachelor's degree from an accredited institution required
• 1-3 years of experience working in a similar role
• Detail oriented and organized- must have ability to proactively plan for multiple projects at a time
• Strong communication skills- both written and oral
• Proficient with Microsoft programs such as PowerPoint, Word, Outlook, etc
• Must be a self-starter- able to start and complete projects independently
• Proactive – does not wait for tasks to be asked, but always prompts to identify what else can be done
• Customer Focus – dedicated to meeting the expectations and requirements of the external and internal customer, acts with customer in mind, establishes and maintains effective relationships with customers, and gains their trust and respect
• Dealing with Ambiguity – can effectively cope with change, can shift gears comfortably, can decide and act without having the total picture
• Interpersonal Savvy – relates well to all kinds of people, inside and outside the organization uses diplomacy and tact
• Candidates must be authorized to work in the United States without sponsorship

Benefits

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay
• Remote work arrangement