Docket Specialist

Summary

Keller Postman LLC is a law firm representing a broad array of clients in various legal matters. They are seeking a Docket Specialist to manage the firm's docketing system, ensuring all critical deadlines and court dates are accurately tracked and met.

Responsibilities

• Support attorneys and paralegals in the tracking of deadlines in various litigation matters
• Perform date calculations while applying jurisdictional rules
• Maintain calendaring database and update court rule sets
• Research and interpret laws and regulations, as well as state and federal court rules, especially in jurisdictions in which we practice
• Provide guidance on filing procedures across various courts and agencies
• Review finalized court filings for consistency with local, state, and/or federal court rules prior to filing
• Prepare and electronically file time-sensitive legal documents with various state and federal trial and appellate courts
• Investigate and report on submission procedures for attorney admissions and appearances
• Investigate and report on potential witnesses, such as running skip trace or other public record searches
• Obtain attorney Certificates of Good Standing and maintain a calendar of related expiration dates
• Organize and maintain attorney admissions and renewals, if necessary. This includes state bar admissions, federal court admissions, and all pro hac vice admissions
• Organize and maintain attorney account and login credentials for CM/ECF, and other electronic filing service providers (e.g., Odyssey)
• Assist with necessary case docket audits
• Interact with docketing software technical support staff, as well as court personnel, to resolve any issues
• Provide quality control for all docket entries and oversee the distribution of regular docket and status reports
• Coordinate messenger services to deliver legal documents and evidence, as necessary
• Coordinate with other departments within the firm to develop efficient procedures and communications to streamline processes
• Work collaboratively with attorneys and Legal Support team members on miscellaneous projects
• Attend case-related and Legal Support department meetings and training seminars
• Attention to other ad hoc assignments delegated by the Docket Supervisor or Chief of Litigation Services

Skills

• Knowledge of state and federal procedures and court processes, including but not limited to Illinois, Pennsylvania, Delaware, Texas, Florida, and/or California
• Knowledge of the federal courts' CM/ECF system
• Knowledge of assorted state court filing systems (e.g., Odyssey)
• Ability and willingness to work overtime on nights and weekends as needed
• Excellent organizational skills, with the ability to multi-task and adapt to changes quickly
• Excellent verbal, written, and interpersonal communication skills
• Excellent time management skills with a proven ability to meet time-sensitive deadlines and adapt to changing priorities
• Ability to function well under pressure and in a fast-paced, demanding environment
• Ability to maintain confidentiality and exercise discretion and good judgment
• Ability to exercise sound independent judgment and proactive problem-solving
• Ability to communicate with others effectively, listen closely, and convey points clearly
• Ability to work independently or as part of a team
• A creative mind with the ability to suggest improvements, and conduct cost-benefit analyses when identifying and solving problems
• Proficiency in Microsoft 365 (such as Outlook, Word, PowerPoint, Excel, OneDrive, and SharePoint), with the ability to learn new or updated software
• Proficiency in Adobe Acrobat
• Proficiency in Court Alert or other docketing and deadline calendaring platforms
• Bachelor's degree from an accredited college preferred
• 2+ years of litigation docketing experience at law firm

Qualifications

Must Haves

• Knowledge of state and federal procedures and court processes, including but not limited to Illinois, Pennsylvania, Delaware, Texas, Florida, and/or California
• Knowledge of the federal courts' CM/ECF system
• Knowledge of assorted state court filing systems (e.g., Odyssey)
• Ability and willingness to work overtime on nights and weekends as needed
• Excellent organizational skills, with the ability to multi-task and adapt to changes quickly
• Excellent verbal, written, and interpersonal communication skills
• Excellent time management skills with a proven ability to meet time-sensitive deadlines and adapt to changing priorities
• Ability to function well under pressure and in a fast-paced, demanding environment
• Ability to maintain confidentiality and exercise discretion and good judgment
• Ability to exercise sound independent judgment and proactive problem-solving
• Ability to communicate with others effectively, listen closely, and convey points clearly
• Ability to work independently or as part of a team
• A creative mind with the ability to suggest improvements, and conduct cost-benefit analyses when identifying and solving problems

Nice to Haves

• Proficiency in Microsoft 365 (such as Outlook, Word, PowerPoint, Excel, OneDrive, and SharePoint), with the ability to learn new or updated software
• Proficiency in Adobe Acrobat
• Proficiency in Court Alert or other docketing and deadline calendaring platforms
• Bachelor's degree from an accredited college preferred
• 2+ years of litigation docketing experience at law firm

Benefits

• Plus the role is eligible for a year-end discretionary performance bonus and benefits
• This is a full-time, remote role.