Docketing Specialist

Summary

Ogletree Deakins is a labor and employment law firm representing management in employment-related legal matters. The Docketing Specialist will manage docketing functions, including reviewing filings, entering deadlines, calculating dates under jurisdictional rules, generating reports, maintaining source documents, and communicating with attorneys and staff.

Responsibilities

• Review records and enter schedules or deadlines into the docketing system as needed
• Generate and proof for quality all routine and specialized docketing system reports, as well as generate and distribute docket reports in accordance with Docketing Department reporting schedule
• Review state, federal and judges’ rules, preferences and standards for date calculations and distribute that information to team members
• Recognize conflicting data prior to entry
• Ensure retention of source documents/docket confirmation in the Document Management System
• Keep abreast of developments, procedures, and rules in forums where responsible
• Undertake detailed research into calendaring, jurisdictional rules and regulations within docketing software
• Perform date calculations, applying jurisdictional rules
• Familiarity with docketing department functions, terminology and information collection methods

Skills

• Bachelor's degree or equivalent experience, and 4 years minimum experience in litigation
• Proficient in all Microsoft applications, including but not limited to Word, Excel, Outlook, and the Document Management System (DMS)
• Familiarity with PACER and Electronic Court Filings (ECFs)
• Excellent research, analytical and reasoning skills, including a demonstrated understanding of how data interrelates
• Excellent and consistent attention to detail and accuracy
• Strong verbal and written communication skills and able to effectively communicate and provide explanations to all levels of attorneys and staff in the Firm
• Ability to effectively handle multiple assignments within the parameters of the job functions, and to perform in an environment of shifting turnaround times
• Strong ability to take ownership and responsibility for projects or special assignments
• Solid initiative and independent judgment skills
• Reliable, dependable and able to work independently or as part of a team
• Excellent customer service orientation; positive and proactive manner; strong work ethic
• Experience with, CourtAlert or other docketing systems preferred

Qualifications

Must Haves

• Bachelor's degree or equivalent experience, and 4 years minimum experience in litigation
• Proficient in all Microsoft applications, including but not limited to Word, Excel, Outlook, and the Document Management System (DMS)
• Familiarity with PACER and Electronic Court Filings (ECFs)
• Excellent research, analytical and reasoning skills, including a demonstrated understanding of how data interrelates
• Excellent and consistent attention to detail and accuracy
• Strong verbal and written communication skills and able to effectively communicate and provide explanations to all levels of attorneys and staff in the Firm
• Ability to effectively handle multiple assignments within the parameters of the job functions, and to perform in an environment of shifting turnaround times
• Strong ability to take ownership and responsibility for projects or special assignments
• Solid initiative and independent judgment skills
• Reliable, dependable and able to work independently or as part of a team
• Excellent customer service orientation; positive and proactive manner; strong work ethic

Nice to Haves

• Experience with, CourtAlert or other docketing systems preferred

Benefits

• The position allows employees to work remotely.
• Paid Time Off
• Paid Sick Leave
• A 401(k) matching program
• Profit Sharing
• Paid Holidays
• Paid Parental Leave
• Affordable Health and Life Insurance, including Dental & Vision coverage
• Health Savings Account / Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses
• Tuition Reimbursement
• An Employee Assistance Program