Operations Manager

Summary

Kickstart Accounting, Inc. is a bookkeeping and accounting firm supporting business owners with financial clarity and confidence. The Operations Manager will strengthen administrative, financial, and back-end systems by managing internal operations, supporting financial tasks, overseeing projects, and improving workflows and processes.

Responsibilities

• Manage administrative operations, including internal recordkeeping, scheduling, vendor coordination, and office/systems management
• Support financial operations tasks such as invoicing, expense tracking, budget monitoring, and reporting
• Own project management for operational initiatives, including timelines, task tracking, and cross-team coordination
• Build and maintain back-end systems and tools that support day-to-day business functions
• Develop and document standard operating procedures for administrative and back-end processes
• Identify inefficiencies in current administrative or financial workflows and implement improvements
• Manage software, platforms, and internal tools used to run daily operations
• Track progress on operational projects and keep initiatives moving forward
• Flag risks, bottlenecks, or compliance gaps before they become larger problems

Skills

• * You are highly organized and thrive in fast-paced environments where you can manage multiple priorities
• * You are an analytical problem solver who enjoys improving systems, processes, and efficiency
• * You are proactive, driven, and take initiative to get things done
• * You have a strong commitment to accuracy, quality, and achieving results
• * You communicate clearly, directly, and confidently while holding yourself and others accountable
• * You are self-disciplined, detail-oriented, and passionate about creating structure and driving operational excellence
• * 3+ years of experience in an operations, administrative, or project management role, ideally with financial operations exposure
• * Strong organizational skills and comfort managing multiple priorities and deadlines at once
• * Experience with basic financial processes (invoicing, expense tracking, budgeting, or reporting)
• * A process-oriented mindset, with experience building or improving administrative workflows
• * Excellent written and verbal communication skills
• * Ability to work independently in a fully remote environment
• * Comfort with project management tools, spreadsheets, and back-end business systems
• * Bonus: experience in accounting, bookkeeping, or professional services

Qualifications

Must Haves

• * You are highly organized and thrive in fast-paced environments where you can manage multiple priorities
• * You are an analytical problem solver who enjoys improving systems, processes, and efficiency
• * You are proactive, driven, and take initiative to get things done
• * You have a strong commitment to accuracy, quality, and achieving results
• * You communicate clearly, directly, and confidently while holding yourself and others accountable
• * You are self-disciplined, detail-oriented, and passionate about creating structure and driving operational excellence
• * 3+ years of experience in an operations, administrative, or project management role, ideally with financial operations exposure
• * Strong organizational skills and comfort managing multiple priorities and deadlines at once
• * Experience with basic financial processes (invoicing, expense tracking, budgeting, or reporting)
• * A process-oriented mindset, with experience building or improving administrative workflows
• * Excellent written and verbal communication skills
• * Ability to work independently in a fully remote environment
• * Comfort with project management tools, spreadsheets, and back-end business systems

Nice to Haves

• * Bonus: experience in accounting, bookkeeping, or professional services

Benefits

• Fully remote team
• Opportunity to shape a brand-new role and make it your own
• Work directly with leadership on high-impact projects
• A collaborative team culture across departments