Legal Assistant 1 - Adult Prosecution - District Attorney's Office

Marion County requires on-site work. Remote work is not available.

This is an INTERNAL recruitment. Applicants must be current regular, temporary or relief/on-call employees of Marion County.

The mission of the District Attorney's Office is to seek justice through:

• Promoting accountability for criminal offenders.
• Interpreting, enforcing and executing law.
• Responding to the concerns of victims and the public; and
• Working cooperatively with members of the justice system.

GENERAL STATEMENT OF DUTIESIndependently performs a variety of responsible administrative legal support activities according to established practice and procedures.SUPERVISION RECEIVEDWorks under the supervision of a Legal Assistant Supervisor, who assigns work, sets goals, and reviews work for accuracy, completeness, and compliance with department policies and goals.SUPERVISION EXERCISEDSupervision of employees is not a responsibility of positions in this classification.

Typical Duties - Duties include, but are not limited to the following

• Phone and walk-in contacts, receive information, receive and handle correspondence/manage several email proxies, answer questions using computer information, refer calls, explain policies and procedures to public, hand out discovery, cash/credit card handling/Teller POS, data entry;

• Records go-list daily. Files death reports. Process evidence dispositions;

• Orders office supplies. Outgoing mail-order supplies and sort, bundle, and prepare for the daily pick up. Incoming US/Interagency mail processing;

• Updates court events. Processes diversion progress/dismissals.

• Miscellaneous projects.

• Pull and file DA files.

• Crosstrain in other Legal Secretary 1 duties and provide support where the business need is greatest.

• Other duties as assigned by your supervisor.

Requirements for the Position

EXPERIENCE AND TRAINING

1. High school diploma or equivalent; AND
2. Two years of experience in office and secretarial work; OR
3. Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.

PREFERENCS

• Supplemental secretarial training courses

SPECIAL REQUIREMENTS

• This position requires possession of, or obtain within 30 days of hire, Law Enforcement Data System (LEDS) certification.
• Must pass a criminal history background investigation, which includes fingerprinting; however, conviction of a crime may not necessarily disqualify an individual for this classification.
• This is a safety sensitive/special needs position. Final candidates selected for this position will be required to pass a pre-employment drug screen, including testing for marijuana. The Marion County Drug and Alcohol Use and Testing Policy can be found at:http://apps.co.marion.or.us/APAP/policy.aspx?p=policy&pid=518.
• This assignment is represented by a union.
• This is a full-time position, which is eligible for overtime.
• Typical Work Schedule: Monday through Friday, 8:00 am - 5:00 pm, with flexibility depending upon the needs of the department and program.

KNOWLEDGE, SKILL AND ABILITIESKnowledge of modern office practices, procedures, and techniques; English composition, spelling, and grammar; arithmetic and general record/bookkeeping practices; modern office equipment and machinery and their intended use; a variety of computer systems and software.Skill and abilities to accurately and effectively perform the various assigned tasks and duties following general procedures and program policies; meet and assist the general public and staff in a courteous and professional manner; use tact and judgment in dealing with the public concerning sensitive and confidential matters; understand and effectively follow oral and written instructions, communications, and procedures; apply newly assigned procedures and practices to specific work assignments; type accurately and at an acceptable rate of speed; access and use various computer systems and software; make decisions independently in accordance with established policies; provide backup to other positions as needed.

PHYSICAL REQUIREMENTSSits for extended periods of time; stands; moves about the work area; talking and walking; bends; grasps; climbs stairs; lifts up to 10 lbs.; keyboard operation; hears up to 10 feet away; sees up to 10 feet away; rapid-mental/hand/eye coordination; speaks in clear and audible voice; reads at 12-point font; depth perception; ability to hear at a whispered level; exercises independent judgement and action; provides customer service; decision making; uses discretion; interpersonal skills; basic math skills; problem analysis; teamwork and training.

PUBLIC SERVICE LOAN FORGIVENESS Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness Program, full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Student Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions about your student loan eligibility should be directed to your loan servicer or the US Department of Education.

VISA SPONSORSHIP Marion County does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. Marion County is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.

VETERANS’ PREFERENCE Applicants are eligible to use Veterans’ Preference when applying with Marion County in accordance with ORS 408.225, 408.230, and 408.235 and OAR 105-040-0010 and 105-040-0015. Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.

DOCUMENTS REQUIRED FOR VETERANS’ PREFERENCE

• One of the following:
  • MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215); OR
  • Letter from the US Department of Veterans Affairs indicating receipt of a non-service connected pension; OR
  • Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

• In addition to one of the above documents, Disabled Veterans must also submit one of the following:
  • A copy of their Veterans disability preference letter from the Department of Veterans Affairs; OR
  • Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/

Marion County is an Equal Opportunity, Affirmative Action, Veteran and Disability employer committed to increasing the diversity of its workforce.

Applicants with a disability may request reasonable accommodation, through Human Resources, in any step of the process to assist them in demonstrating their qualifications to perform the duties of the position for which they are applying. Please e-mail Human Resources if you wish to request an accommodation.

Benefits

Marion County offers a generous benefits package to regular employees working 50% or more of the regularly scheduled work week and their eligible dependents. Temporary employees and part-time regular employees working less than 50% of the regularly scheduled work week are not eligible for benefits. 

Most regular positions in this classification are represented by Marion County Employees Association (MCEA). For a summary of benefits, click here. For a complete and detailed overview of the MCEA benefits package, click here, and select MCEA Benefits from the left menu or Marion County Employees Association (MCEA) from the page links. Regular and temporary employees are represented by MCEA.

Salary and benefits are subject to union contract negotiations and may change as a result.

Supplemental Questions

01

To receive credit for your supplemental questions, your answers must be supported by details in the education and/or work experience section of your application form. "See resume" is not an acceptable answer. Do you understand this statement?

• Yes
• No

02

Please select the computer software with which you are proficient and with which you have at least 1 year of full-time work experience. One year of work experience is equal to 2,080 hours.

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft Calendar
• Laserfiche
• Other (specify in next question)
• None of the above

03

If you answered "other" above, please list computer software with which you are proficient and with which you have at least 1 year of full-time work experience. One year of work experience is equal to 2,080 hours.

Required Question

Agency Information

Employer

Marion County

Address

PO BOX 14500Salem, Oregon, 97309

Phone

(503) 566-3949

Website

https://www.co.marion.or.us/HR/Pages/jobs.aspx