Accounts Receivable Coordinator (Remote Eligible)

Summary

Mathematica applies expertise at the intersection of data, methods, policy, and practice to improve well-being around the world. The Accounts Receivable Coordinator is responsible for billing and collection functions, including preparing and reconciling client invoices, managing receivables, and following up on outstanding payments. The role also handles complex billing matters, accounting reconciliations, reports, and inquiries from project teams and clients.

Responsibilities

• Prepare and reconcile monthly invoices for federal government and private clients in accordance with contract requirements
• Prepare annual invoices for Indirect Cost Rate Variances
• Reconcile the Unbilled Receivables balances
• Update and prepare a schedule of all projects needing final invoices
• Prepare routine schedules and reports including, but not limited to; journal entries, year-end supporting audit schedules
• Review and reconcile accounting reports and records to original source documents and related supporting material
• Answer inquiries and investigate questions from internal project teams and clients
• Manage accounts receivable aging and follow-up with clients to ensure payment in a timely manner
• Champion our values, cultural fundamentals, and culture of belonging, promoting a positive workplace experience for all employees
• Perform ad-hoc duties as assigned

Skills

• * Associates degree in Accounting required
• * Minimum of one year experience working within a business environment
• * Strong organizational skills and attention to detail
• * Excellent written and verbal communication skills
• * Knowledge of Excel, Word and Microsoft Office
• * Must have the ability to simultaneously handle a large and varied number of projects, tasks and issues with tact, cooperation, and persistence
• * Ability to work independently for long periods of time
• * Specific abilities required by this job include typing on a keyboard and viewing a computer monitor up to 90% of the day
• Bachelors degree preferred
• * Knowledge of Deltek Costpoint preferred
• * Experience in job-costing and/or basic project accounting environment preferred

Qualifications

Must Haves

• * Associates degree in Accounting required
• * Minimum of one year experience working within a business environment
• * Strong organizational skills and attention to detail
• * Excellent written and verbal communication skills
• * Knowledge of Excel, Word and Microsoft Office
• * Must have the ability to simultaneously handle a large and varied number of projects, tasks and issues with tact, cooperation, and persistence
• * Ability to work independently for long periods of time
• * Specific abilities required by this job include typing on a keyboard and viewing a computer monitor up to 90% of the day

Nice to Haves

• Bachelors degree preferred
• * Knowledge of Deltek Costpoint preferred
• * Experience in job-costing and/or basic project accounting environment preferred

Benefits

• Competitive salaries and a comprehensive benefits package
• 100 percent employee owned
• Financial benefits of ESOP holdings that have increased in tandem with the company’s growth and financial strength
• Coworking spaces where available for employees who are not located near one of the company’s offices