Accounts Payable Supervisor

Summary

MediaNews Group is a client-centric digital and print media organization with a large portfolio of brands and newspapers. The Accounts Payable Supervisor is responsible for overseeing day-to-day AP operations across properties, including invoice processing, payment runs, 1099 support, and supervision of AP staff. The role also serves as a subject matter expert for Oracle and helps ensure process documentation, system coordination, and workflow efficiency.

Responsibilities

• Oversee day-to-day Accounts Payable operations
• Supervise between 1–5 associates
• Assist AP Clerks with processing invoices and manual check requests into Oracle
• For assigned properties (newspapers), review and approve completed batches for quantity, unit pricing, extensions, applicable discounts, and correct Sales and Use Taxes. For non-purchase order invoices (including internal check requests), review the GL coding for distribution to the general ledger
• Assist in performing the “Z Batch” process to load payments for circulation extracts from assigned properties for carrier payments and subscriber refunds
• Approve checks for local printing and enter payment data into the Wells Fargo online system
• Rotate with the other supervisor to run the daily Payment Process to send payment files to Wells Fargo (ACH/wires and checks to be printed and mailed)
• Perform all stop payments, voids, traces, debits, etc., on payments
• Work with Property Field Accounts Payable contacts on questions and Oracle issues
• Communicate technical problems to the appropriate IT staff for system functionality issues and resolution; serve as the subject matter expert for Oracle, interfaces, software upgrades, testing, etc
• Ensure all processes and procedures are documented
• Assist with hiring, training, and motivating the Accounts Payable team
• Perform standard supervisory functions for assigned employees (performance reviews, training, coaching, etc.)

Skills

• * Knowledge of 1099s (ability to research regulations, analyze invoices for 1099 purposes, and understand reporting requirements)
• * Ability to read and comprehend written instructions (including process, policy, and procedure manuals), correspondence, and financial documents
• * Demonstrated ability to communicate efficiently and effectively at all levels, both in writing and orally
• * Knowledge of accounting processes and controls
• * Experience solving practical problems and dealing with a variety of variables in situations where only limited standardization exists
• * Ability to apply common-sense understanding and execution to instructions in written or oral form
• * Proactive self-starter with strong problem-solving initiative
• * Exceptional attention to detail and accuracy in financial processing
• * Strong customer-service orientation when supporting internal and external partners
• * Continuous focus on process improvement, automation, and workflow efficiency

Qualifications

Must Haves

• * Knowledge of 1099s (ability to research regulations, analyze invoices for 1099 purposes, and understand reporting requirements)
• * Ability to read and comprehend written instructions (including process, policy, and procedure manuals), correspondence, and financial documents
• * Demonstrated ability to communicate efficiently and effectively at all levels, both in writing and orally
• * Knowledge of accounting processes and controls
• * Experience solving practical problems and dealing with a variety of variables in situations where only limited standardization exists
• * Ability to apply common-sense understanding and execution to instructions in written or oral form
• * Proactive self-starter with strong problem-solving initiative
• * Exceptional attention to detail and accuracy in financial processing
• * Strong customer-service orientation when supporting internal and external partners
• * Continuous focus on process improvement, automation, and workflow efficiency

Benefits

• Medical, dental, life and disability insurance
• 401k
• Paid time off
• Select paid holidays (all benefits are based on eligibility)