Accounts Payable Associate (Remote- USA)

Summary

MDpanel is a provider of expert medical opinions that connects healthcare professionals with carriers, attorneys, and patients. The Accounts Payable Associate will support daily accounts payable operations by processing invoices, expenses, and vendor payments, maintaining financial records, supporting close and audit activities, and improving finance workflows in a multi-entity environment.

Responsibilities

• Process vendor invoices accurately and in a timely manner, ensuring proper approvals, coding, and supporting documentation
• Establish new vendor accounts and maintain accurate vendor records, including W-9 documentation, banking information, and contact details
• Prepare and process vendor payments via ACH, check, and wire transfer while ensuring compliance with internal controls
• Review and process employee expense reports for accuracy and adherence to company policies
• Research and resolve invoice discrepancies by partnering with internal departments and external vendors
• Maintain organized vendor files, contracts, invoices, and supporting documentation
• Prepare annual 1099 filings and support year-end compliance requirements
• Assist with monthly account reconciliations, expense analysis, and general accounting activities
• Support month-end and year-end close processes by completing assigned accounting tasks and financial checklists
• Maintain accurate accounting records and supporting documentation
• Collaborate with the Accounting Supervisor and Finance leadership to ensure timely and accurate financial reporting
• Support internal and external audits by preparing requested documentation and responding to audit inquiries
• Assist with integrating accounts payable processes for newly acquired entities
• Identify opportunities to improve financial workflows, automation, and operational efficiency
• Partner with departments across the organization to resolve invoice, payment, and vendor-related issues
• Maintain confidentiality while handling sensitive financial and company information
• Perform additional accounting and finance-related projects and responsibilities as assigned

Skills

• * High school diploma or equivalent required
• * 1–2 years of Accounts Payable or general accounting experience
• * Working knowledge of accounts payable processes and accounting fundamentals
• * Experience using accounting software
• * Proficiency in Microsoft Office, including Microsoft Excel
• * Strong attention to detail with excellent organizational and time management skills
• * Ability to manage multiple priorities while meeting deadlines in a fast-paced environment
• * Excellent written and verbal communication skills
• * Demonstrated ability to maintain confidentiality and exercise sound judgment
• All applicants must have a valid work authorization for the country in which they are applying
• NetSuite experience is preferred
• * Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field. * Certified Accounts Payable Professional (CAPP) certification. * Experience supporting post-merger integrations or multi-entity accounting environments. * Experience within healthcare, medical-legal, or professional services organizations. * Experience participating in process improvement or financial system optimization initiatives

Qualifications

Must Haves

• * High school diploma or equivalent required
• * 1–2 years of Accounts Payable or general accounting experience
• * Working knowledge of accounts payable processes and accounting fundamentals
• * Experience using accounting software
• * Proficiency in Microsoft Office, including Microsoft Excel
• * Strong attention to detail with excellent organizational and time management skills
• * Ability to manage multiple priorities while meeting deadlines in a fast-paced environment
• * Excellent written and verbal communication skills
• * Demonstrated ability to maintain confidentiality and exercise sound judgment
• All applicants must have a valid work authorization for the country in which they are applying

Nice to Haves

• NetSuite experience is preferred
• * Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field. * Certified Accounts Payable Professional (CAPP) certification. * Experience supporting post-merger integrations or multi-entity accounting environments. * Experience within healthcare, medical-legal, or professional services organizations. * Experience participating in process improvement or financial system optimization initiatives

Benefits

• Remote - USA