Contract Administrator

Summary

Muon Space is an end-to-end Space Systems Provider that designs, builds, and operates LEO satellite constellations delivering mission-critical data. The Contract Administrator will support the lifecycle of commercial and government contracts, including contract reviews, compliance tracking, proposal support, deliverable administration, government systems maintenance, and audit-ready records management.

Responsibilities

• Contract Review & Drafting: Produce and conduct initial reviews of standard NDAs, Teaming Agreements, Subcontracts, Consulting Agreements, Vendor Agreements, and Purchase Order terms against established company playbooks and templates. Ensure basic flow-down of prime contract requirements under guidance
• Risk Identification & Escalation: Spot deviations from playbook positions and unfavorable clauses; prepare structured initial review summaries and flag business/legal risks for senior contracts counsel
• Proposal & Capture Support: Partner with Growth/capture team during the pre-award lifecycle; assist with RFP compliance checklists, representations and certifications, and proposal submission administrative packages
• Contract Administration & Deliverable Tracking: Monitor post-award execution, track contractual deliverables and CDRLs in project management systems (e.g., Asana), coordinate standard contract modifications, and serve as a day-to-day administrative point of contact for customer counterparts
• Government Systems Administration: Maintain and update Muon's active profiles, representations, and certifications across government portals including SAM.gov, PIEE, WAWF, and supplier databases
• Contract Operations & Records: Maintain an audit-ready digital filing system, ensure version control, and accurately log contract metadata and key deadlines across active and legacy files
• Cross-Functional Collaboration: Coordinate with Growth, Mission Engineering, and Supply Chain on day-to-day contracting status, timelines, and deliverable submissions

Skills

• 3+ years of experience in contracts administration, subcontracts, or legal operations (including relevant internships), ideally with exposure to a government defense contractor, aerospace company, or tech startup in relevant industry
• Bachelor's degree with 2+ years of relevant experience, or Master's degree
• Basic working knowledge of FAR/DFARS concepts and familiarity navigating federal systems such as SAM.gov, PIEE, and WAWF
• Strong organizational skills and attention to detail; ability to manage concurrent routine tasks and track shifting deadlines without dropping details
• Clear written and verbal communication skills ; ability to build productive working relationships across internal teams and external customer counterparts
• Ability to resolve issues using analysis and investigation, applying company policies and guidance appropriately
• This position requires access to export controlled information. To conform to U.S. Government export regulations applicable to that information, applicant must either be (A) a U.S. person, defined as a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (green card holder), (iii) refugee under 8 U.S.C. § 1157, or (iv) asylee under 8 U.S.C. § 1158, (B) eligible to access the export controlled information without a required export authorization, or (C) eligible and reasonably likely to obtain the required export authorization from the applicable U.S. government agency. The Company may, for legitimate business reasons, decline to pursue any export licensing process
• Active TS security clearance or eligibility to acquire one
• Exposure to space systems, satellite operations, or aerospace contracting
• Experience working with Contract Lifecycle Management (CLM) tools
• Professional certification coursework (e.g., NCMA CFCM or CPCM)
• Proximity to San Jose, CA office to work hybrid three days per week

Qualifications

Must Haves

• 3+ years of experience in contracts administration, subcontracts, or legal operations (including relevant internships), ideally with exposure to a government defense contractor, aerospace company, or tech startup in relevant industry
• Bachelor's degree with 2+ years of relevant experience, or Master's degree
• Basic working knowledge of FAR/DFARS concepts and familiarity navigating federal systems such as SAM.gov, PIEE, and WAWF
• Strong organizational skills and attention to detail; ability to manage concurrent routine tasks and track shifting deadlines without dropping details
• Clear written and verbal communication skills ; ability to build productive working relationships across internal teams and external customer counterparts
• Ability to resolve issues using analysis and investigation, applying company policies and guidance appropriately
• This position requires access to export controlled information. To conform to U.S. Government export regulations applicable to that information, applicant must either be (A) a U.S. person, defined as a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (green card holder), (iii) refugee under 8 U.S.C. § 1157, or (iv) asylee under 8 U.S.C. § 1158, (B) eligible to access the export controlled information without a required export authorization, or (C) eligible and reasonably likely to obtain the required export authorization from the applicable U.S. government agency. The Company may, for legitimate business reasons, decline to pursue any export licensing process

Nice to Haves

• Active TS security clearance or eligibility to acquire one
• Exposure to space systems, satellite operations, or aerospace contracting
• Experience working with Contract Lifecycle Management (CLM) tools
• Professional certification coursework (e.g., NCMA CFCM or CPCM)
• Proximity to San Jose, CA office to work hybrid three days per week

Benefits

• This position can be performed remotely from an approved location.
• Full-time employees receive equity compensation
• Medical, dental, and vision insurance
• A 401k retirement plan
• Short & long term disability and life insurance
• Three weeks paid vacation for new employees
• 12 paid holidays
• Unlimited sick time
• Paid parental leave