Procurement Specialist

Summary

Native American Development Corporation is seeking a Procurement Specialist for its APEX Accelerator program. The role provides procurement counseling and technical assistance to Native and tribally owned businesses, supports government contracting activities, conducts outreach and training, maintains client and program records, and fulfills reporting and administrative requirements.

Responsibilities

• Identifying marketing opportunities for clients consistent with the client’s products and services
• Advising and assisting clients in the preparation and proper submission of applications, certifications, registrations, etc. to prepare them for doing business with Federal, State and local government entities
• Advising and assisting clients with the preparation and submission of bids and proposals
• Advising and assisting clients concerning post-award functions
• You must advise and assist clients in pursuing and securing subcontracting opportunities from Federal, State, local and tribal government prime contractors and subcontractors at any tier
• Federal, State, local and tribal government contracting laws, policies and procedures
• Emphasis must be placed on requirements and procedures used by DoD and other Federal agencies, including registration in systems such as the System for Award Management
• The DoD Mentor-Protégé Program (MPP) and similar Government programs
• Accounting system requirements and contract payments
• Wide Area Work Flow (WAWF)
• Subcontracting
• OSBP Internet Bid Board System (DIBBS)
• Small Business (SB) Innovative Research (SBIR) / SB Technology Transfer (STTR)
• DoD Cyber Security clause compliance
• Obtaining federal contract data from databases such as FPDS-NG or USASpending
• Finding federal procurement opportunities using tools such as FedBizOpps
• Business size and type (socioeconomic) certifications
• Monitors the success of each client on a regular basis and ensures clients submit required surveys and reports of contracts/subcontracts they have received within a timely basis. Update client information on a regular basis
• Assists clients in obtaining information on required specifications, plans, drawings, MIL Specs, etc
• Participation as exhibitor, speaker and networking events of appropriate procurement conferences and/or training for small businesses
• Maintain a Facebook, Linked In, Twitter, other social media pages to advertise events, partners, success stories, etc. focused on procurement topics/articles/training, etc
• Radio, newspaper, online subscriptions with a focus on advertising for the program and services
• Establish/maintain relationships with federal, state, local and tribal agencies and large prime contractor small business offices
• Any other outreach efforts upon approval of management
• Follow guidelines and regulations set forth in the Standards Operating Procedures when representing NADC APEX Accelerator
• Shall maintain a detailed record of all counseling activity and document all counseling sessions in the Client Management System (CMS) in a timely manner, while uploading required documentation in accordance with policies and regulations
• Sets up and maintains Resource Library for internal and client use. Responsible for keeping up to date on changes to procurement and contracting legislation, procedures and regulations including the FAR, DFARS, and other agency supplements
• Follows and tracks required NADC APEX Accelerator training plan for continued personal development in the procurement field as required by OSBP
• Prepares reports at the request of the Program Manager in connection with OSBP reporting requirements
• Responsible for timely filing of travel authorizations and vouchers for expense reimbursements in accordance with the NADC travel policy and Federal Travel Regulations
• Follows the NADC Personnel Policies and Procedures and the standards of ethical conduct, and other internal manuals and/or procedures for both official and personal conduct of business
• Mandatory participation in weekly staff meetings and quarterly strategic planning sessions
• Other duties may be required as assigned
• Engage clients within a one-one and/or classroom setting as it relates to this position
• Work independently and on own initiative within guidelines set by NADC APEX Accelerator policy and supervisory controls
• Work in a timely and cost-effective manner while meeting deadlines
• Communicate effectively both orally and in writing within and outside the organization and at many different levels of government and community organizations
• Respond appropriately to pressures, deadlines, and frequent changes in priorities and schedules
• Participate in team strategies and management concepts
• Travel throughout the assigned geographic coverage area and beyond by plane, motor vehicle, or other modes of transportation

Skills

• Excellent computer skills in Microsoft Office products and Adobe
• Excellent oral and written communication skills
• Interpersonal skills using tact, patience, and diplomacy
• Critical thinker and problem solver
• Time management and strong organizational skills
• Public Speaking
• Any combination equivalent to a bachelor's degree in business administration or related field or a minimum of three years of experience in one or a combination of related fields such as contracting/purchasing, project management, business development, etc. that shows an ability to learn the specific work of the position
• Hold a valid driver's license
• Engage clients within a one-one and/or classroom setting as it relates to this position
• Work independently and on own initiative within guidelines set by NADC APEX Accelerator policy and supervisory controls
• Work in a timely and cost-effective manner while meeting deadlines
• Communicate effectively both orally and in writing within and outside the organization and at many different levels of government and community organizations
• Respond appropriately to pressures, deadlines, and frequent changes in priorities and schedules
• Participate in team strategies and management concepts
• Knowledge of federal, state, local and tribal procurement regulations, policies and procedures preferred
• Knowledge of federal, state, local and tribal government purchasing and contracting agencies/departments and personnel preferred
• Prior experience working with the Native American community is preferred but not mandatory

Qualifications

Must Haves

• Excellent computer skills in Microsoft Office products and Adobe
• Excellent oral and written communication skills
• Interpersonal skills using tact, patience, and diplomacy
• Critical thinker and problem solver
• Time management and strong organizational skills
• Public Speaking
• Any combination equivalent to a bachelor's degree in business administration or related field or a minimum of three years of experience in one or a combination of related fields such as contracting/purchasing, project management, business development, etc. that shows an ability to learn the specific work of the position
• Hold a valid driver's license
• Engage clients within a one-one and/or classroom setting as it relates to this position
• Work independently and on own initiative within guidelines set by NADC APEX Accelerator policy and supervisory controls
• Work in a timely and cost-effective manner while meeting deadlines
• Communicate effectively both orally and in writing within and outside the organization and at many different levels of government and community organizations
• Respond appropriately to pressures, deadlines, and frequent changes in priorities and schedules
• Participate in team strategies and management concepts

Nice to Haves

• Knowledge of federal, state, local and tribal procurement regulations, policies and procedures preferred
• Knowledge of federal, state, local and tribal government purchasing and contracting agencies/departments and personnel preferred
• Prior experience working with the Native American community is preferred but not mandatory

Benefits

• This position works remotely within an assigned region of NADC’s APEX Accelerator Program.
• Responsible for timely filing of travel authorizations and vouchers for expense reimbursements in accordance with the NADC travel policy and Federal Travel Regulations.
• Follows and tracks required NADC APEX Accelerator training plan for continued personal development in the procurement field as required by OSBP.