Litigation Docketing Specialist

Summary

Nelson Mullins Riley & Scarborough is a law firm providing legal services through attorneys, policy advisers, e-discovery professionals, and business professionals. The Litigation Docketing Specialist provides accurate litigation calendaring services by reviewing legal documents, entering deadlines, conducting jurisdictional research, preparing reports, and supporting attorneys and legal staff across federal, state, and agency matters.

Responsibilities

• Independently entering case information, activity, and deadlines into Milana, ensuring compliance with all department procedures, best practices, and workflows
• Respond to requests from attorneys and legal staff regarding deadlines and court rules
• Conduct jurisdictional research and provide comprehensive summaries to case teams, with oversight from the senior docketing staff and manager as needed
• Ensure assigned calendaring is accurate and completed in a timely manner
• Maintain policies and protocols to ensure the accurate entry of deadlines and docket entries into Milana
• Create and circulate reports to case teams for review and confirmation of deadlines
• Quality review work product according to internal department procedures and escalate questions to senior docketing staff and litigation docketing manager in a timely manner
• Provide suggestions to the litigation docketing manager to assist with improving department procedures and workflow
• Stay well informed of developments, procedures, and rules in the forums where the firm practices as well as general state and federal practices
• Work on projects as needed

Skills

• The Ideal candidate will have a degree from an accredited college or university, a paralegal certificate, or equivalent experience/education is required
• Candidates must have a minimum of 2 years of docketing experience in a law firm setting
• They should possess strong attention to detail, analytical and organizational skills, and a strong work ethic with the ability to take direction without constant supervision
• Prior experience computing deadlines in both federal and state courts is required
• Candidates should have knowledge of the litigation lifecycle, legal procedures, terminology, and court rules in both federal and state courts
• They must be able to define problems, collect data, establish facts, draw valid conclusions, and effectively summarize findings
• Excellent communication and people skills are essential, along with the ability to exercise a high degree of professionalism and diplomacy
• Candidates must work well under pressure to meet strict deadlines and be highly adaptable to a fluid and ever-changing work environment
• Being service-oriented and able to work collaboratively in a team setting is crucial
• The ability to work overtime when required is necessary
• With experience in Milana preferred
• Familiarity with rules-based calendaring software such as Milana is helpful
• Strong proficiency in MS Office is preferred

Qualifications

Must Haves

• The Ideal candidate will have a degree from an accredited college or university, a paralegal certificate, or equivalent experience/education is required
• Candidates must have a minimum of 2 years of docketing experience in a law firm setting
• They should possess strong attention to detail, analytical and organizational skills, and a strong work ethic with the ability to take direction without constant supervision
• Prior experience computing deadlines in both federal and state courts is required
• Candidates should have knowledge of the litigation lifecycle, legal procedures, terminology, and court rules in both federal and state courts
• They must be able to define problems, collect data, establish facts, draw valid conclusions, and effectively summarize findings
• Excellent communication and people skills are essential, along with the ability to exercise a high degree of professionalism and diplomacy
• Candidates must work well under pressure to meet strict deadlines and be highly adaptable to a fluid and ever-changing work environment
• Being service-oriented and able to work collaboratively in a team setting is crucial
• the ability to work overtime when required is necessary

Nice to Haves

• with experience in Milana preferred
• Familiarity with rules-based calendaring software such as Milana is helpful
• Strong proficiency in MS Office is preferred

Benefits

• Performance bonuses may be available.
• Healthcare benefits
• Retirement plans
• Paid time off
• Remote work arrangement