CPW ACCOUNTANT I / Expenditure Accountant: OneCard & CORE Liaison (Denver, CO)

Summary

The State of Colorado’s Colorado Parks and Wildlife division manages wildlife resources, state parks, and outdoor recreation opportunities. The CPW Accountant I / Expenditure Accountant supports accounting operations by serving as the Purchasing Card liaison, reviewing and processing expenditures in CORE, preparing fleet-related invoices and expense documents, and providing accounting guidance and reporting support.

Responsibilities

• Serves as the Purchasing Card liaison for CPW, providing oversight, guidance, and support for the Division’s Purchasing Cards. Performs prepayment and post-payment reviews of Purchasing Card transactions to ensure purchases are properly documented, allowable, and assigned to the appropriate accounting codes. Reviews transactions for compliance with accounting standards, DNR and Office of the State Controller (OSC) policies, and applicable Division policies and procedures. Identifies incorrect or incomplete accounting coding and documentation and makes, or coordinates, appropriate corrections to ensure transactions are accurately recorded and properly reflected in financial reporting
• Conducts periodic cardholder audits and transaction reviews to monitor compliance with Purchasing Card policies and procedures. Reviews transaction supporting documentation, verifies the business purpose and appropriateness of purchases, identifies potential errors or policy violations, and follows up with cardholders to obtain missing information or resolve discrepancies. Monitors recurring issues and provides guidance to cardholders to promote accurate processing, appropriate purchasing practices, and compliance with established policies. Assists with monitoring and Purchasing Card transactions, researching discrepancies, and coordinating card support with DNR Accounting
• Acts as the primary Purchasing Card contact for the Division and provides customer service and technical assistance to cardholders regarding Purchasing Card policies, transaction processing, accounting coding, and supporting documentation requirements. Provides training, clarification, and guidance to cardholders regarding Division requirements and best practices
• Reviews payment/expense documents (INs, GAXs, ITIs, ITAs, and IETs) in CORE in accordance with GAAP, State Fiscal Rules, State Procurement Rules, and Division and DNR policies and procedures. This involves the review of the expense documents in conjunction with related CORE encumbrance documents (POs, POGG1s, CTs, CTGG1s, and DOs) for proper account coding, supporting documentation, and general accuracy and completeness. Expenditures include reimbursement for work performed, goods/services received, real estate purchases, capital development and equipment, and all other expenditures made by CPW
• Provides expertise on technical payment processing, policies, system use, and any other questions from accounting and field office personnel. Communicates financial information to non-financial staff members in a clear manner. The position will rely on State, Department, and CPW policy and procedural documentation, system manuals, and internal communications to provide guidance to CPW field and financial services staff. In addition, the position will consult with other members of accounting, financial services, and other CPW units to explain problems encountered and provide solutions for resolution, and communicate the resolution to the appropriate parties
• Enter payment/expense documents in CORE, ensuring compliance with GAAP, State Fiscal Rules, State Procurement Rules, and Division and DNR policies and procedures
• Generates, reviews, and provides CORE reports to Division personnel using CORE’s reporting system. Determines appropriate reports and reporting parameters based on the needs of Division personnel and ensures reports contain accurate, complete, and relevant financial information. Retrieves, analyzes, and interprets financial data from CORE and works in Excel to customize reports based on end user needs
• The position is responsible for creating invoices and expense documents in CORE related to Fleet vehicle use by CPW. This includes; working with field office personnel to compile data for invoice creation in the Colorado Automotive Reporting System (CARS); submitting reimbursement requests to State Fleet Management; working in Google Sheets to collaborate with and obtain data from field office personnel; auditing data for accuracy, completeness, and allowability in relation to State Fleet Management policies; creating invoices in CARS through data entry and research in the system; compiling Excel spreadsheets using formulas, pivot tables, and filtering; using the WEX system to export data; and creating expense documents in CORE
• Assist other accounting and financial services projects within the unit, including but not limited to, the following: other duties and responsibilities as assigned
• The position provides backup for other accounting functions as needed and performs other duties as assigned

Skills

• Four (4) years of relevant experience in an accounting, financial, or business occupation related to the work assigned to this position
• A combination of related education in accounting, finance, or business and/or relevant experience in an occupation related to the work assigned equal to four (4) years
• Appropriate education in or a related field of study will substitute for the required experience on a year-for-year basis
• Excellent problem solving skills
• Extensive experience with Excel and able to work with it at an intermediate level
• Excellent customer service skills
• State of Colorado residency is required at the time of application
• Must possess and maintain a valid state of Colorado driver's license if operating a State vehicle
• At the current time, this position is mostly remote with requirement to be in the office on occasion
• Employees are responsible to provide and maintain a home office or other suitable remote work location as well as Internet and a secure Wi-Fi connection
• Current or former State experience relevant to this position
• Bachelor's degree in accounting from accredited university
• Working experience in CORE

Qualifications

Must Haves

• Four (4) years of relevant experience in an accounting, financial, or business occupation related to the work assigned to this position
• A combination of related education in accounting, finance, or business and/or relevant experience in an occupation related to the work assigned equal to four (4) years
• Appropriate education in or a related field of study will substitute for the required experience on a year-for-year basis
• Excellent problem solving skills
• Extensive experience with Excel and able to work with it at an intermediate level
• Excellent customer service skills
• State of Colorado residency is required at the time of application
• Must possess and maintain a valid state of Colorado driver's license if operating a State vehicle
• At the current time, this position is mostly remote with requirement to be in the office on occasion
• Employees are responsible to provide and maintain a home office or other suitable remote work location as well as Internet and a secure Wi-Fi connection

Nice to Haves

• Current or former State experience relevant to this position
• Bachelor's degree in accounting from accredited university
• Working experience in CORE

Benefits

• Medical and Dental plans
• Strong, flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus pre-tax and Roth 401K and 457 plans
• Paid life insurance
• Short- and long-term disability coverage
• Employee Wellness programs
• Flexible Spending Accounts
• Health Savings Accounts
• 11 paid holidays per year plus generous vacation and sick leave
• Flexible work schedule options and remote-work options
• Career advancement opportunities throughout the State system
• Some positions may qualify for the Public Service Loan Forgiveness Program
• This position is designated as remote but may be required to work from a department office building location based on business needs