Senior Associate Project Manager​ - Creative Ops

Summary

OLLY, part of the VMS Co-Op of vitamins, minerals, and supplements companies, is seeking a Senior Associate Project Manager to support creative initiatives across Campaigns, Brand, Packaging, and Innovation. The role coordinates projects from intake through delivery, manages timelines and communications, tracks risks and resources, and helps improve Creative team processes and operational efficiency.

Responsibilities

• Support the management of creative projects from intake through final delivery across Campaigns, Packaging, and Brand initiatives
• Build and maintain project timelines, workbacks, trackers, and project documentation
• Coordinate project kickoffs, status meetings, reviews, approvals, and stakeholder communications
• Track project progress and proactively identify risks, dependencies, and potential roadblocks
• Ensure project information, timelines, assets, and deliverables are accurate, organized, and up to date
• Partner with cross-functional stakeholders to gather requirements, align expectations, and support project execution
• Assist with intake management, project routing, and workflow coordination across the Creative team
• Support resource tracking and workload planning to help balance team capacity and project needs
• Maintain project management systems and reporting tools that provide visibility into active work streams
• Help identify opportunities to improve processes, workflows, and team efficiency
• Partner with Sr. Project Managers and Creative Operations leaders to support portfolio management and operational excellence
• Contribute to a collaborative, solutions-oriented culture that helps teams do their best work

Skills

• 2-5+ years of experience in project management, creative operations, marketing operations, or related fields
• Experience supporting integrated marketing campaigns, creative development, or brand initiatives
• Strong organizational and time management skills with the ability to manage multiple projects simultaneously
• Excellent written, verbal, and interpersonal communication skills
• Experience building and maintaining timelines, trackers, project plans, and documentation
• Strong attention to detail and ability to manage multiple moving pieces with accuracy
• Ability to identify risks, dependencies, and opportunities for process improvement
• Experience working with project management tools and systems
• Strong collaboration skills and ability to build relationships across functions
• Comfortable working in a fast-paced environment with changing priorities
• Proactive, solutions-oriented mindset with strong follow-through and accountability
• Desire to grow into larger project leadership and operational management responsibilities
• LOCATION: Remote, USA - 4X travel per year to company offsites
• HOURS: Full time, exempt (salary)
• Candidates must be authorized to work in the United States without sponsorship

Qualifications

Must Haves

• 2-5+ years of experience in project management, creative operations, marketing operations, or related fields
• Experience supporting integrated marketing campaigns, creative development, or brand initiatives
• Strong organizational and time management skills with the ability to manage multiple projects simultaneously
• Excellent written, verbal, and interpersonal communication skills
• Experience building and maintaining timelines, trackers, project plans, and documentation
• Strong attention to detail and ability to manage multiple moving pieces with accuracy
• Ability to identify risks, dependencies, and opportunities for process improvement
• Experience working with project management tools and systems
• Strong collaboration skills and ability to build relationships across functions
• Comfortable working in a fast-paced environment with changing priorities
• Proactive, solutions-oriented mindset with strong follow-through and accountability
• Desire to grow into larger project leadership and operational management responsibilities
• LOCATION: Remote, USA - 4X travel per year to company offsites
• HOURS: Full time, exempt (salary)
• Candidates must be authorized to work in the United States without sponsorship

Benefits

• An opportunity to work with an intelligent, inspiring, and extraordinarily fun team
• 100% employer-paid premiums for employee-only medical, dental + orthodontics, and vision insurance
• 4 weeks PTO + paid holidays + 12 Mental Health Days per year
• 100% paid parental leave
• Fertility + Adoption Benefits
• Annual Bonus
• 401(k) plan with Employer Match
• Hybrid Work
• Wellness Stipends
• Cell Phone Stipends
• Free product