Project Administrator

Summary

Qcells North America is a leading company in the solar energy sector, seeking a Project Administrator to support large-scale solar and energy storage projects. The role involves high-level project coordination, documentation governance, and financial tracking to ensure project compliance and operational efficiency.

Responsibilities

• Lead coordination and execution of administrative and operational workflows across multiple complex projects, exercising independent judgment to prioritize activities, resolve conflicts, and ensure alignment with project objectives
• Act as a central operational liaison across Project Management, Engineering, Procurement, Business Development, subcontractors, and external stakeholders; facilitate decision-making and alignment on key execution milestones and deliverables
• Administer subcontractor procurement and contract processes, including bid coordination, RFI management, subcontract documentation, and internal approvals; interpret requirements and recommend actions to ensure compliance and efficiency
• Analyze and manage project financial documentation, including subcontractor pay applications, supplier invoices, and billing records; identify discrepancies, evaluate impacts, and recommend corrective actions to ensure financial integrity and audit readiness
• Oversee project documentation governance and control frameworks, ensuring accuracy, completeness, and compliance with contractual, regulatory, and company standards; make determinations regarding document validity and escalation needs
• Maintain and optimize project management systems (e.g., Procore), ensuring data integrity, reporting accuracy, and real-time visibility; drive adoption of best practices and process improvements
• Monitor project schedules, material deliveries, and milestone execution, proactively identifying risks, assessing impact, and developing solution-oriented recommendations for leadership review
• Evaluate subcontractor prequalification and onboarding documentation, ensuring adherence to internal policies and project requirements; exercise judgment in identifying risks or gaps requiring escalation
• Develop and manage safety, quality, and close-out documentation packages, ensuring alignment with regulatory requirements and contractual obligations
• Identify and implement process improvements to enhance operational efficiency, strengthen internal controls, and improve reporting accuracy across project portfolios
• Serve as a subject matter resource for project coordination processes, documentation standards, and system utilization
• Perform other duties as assigned

Skills

• Bachelor's degree in a related field with 3 years of professional experience in project coordination, construction administration, engineering support, operations, or related business functions
• Proficiency in MS Office Suite, including Word, Excel, Publisher, and PowerPoint
• Self-motivated, independent professional with excellent communication skills, strong technical aptitude, and the ability to thrive under pressure
• Strong problem-solving skills with the ability to work independently and push tasks to completion
• Proven ability to work in a team-oriented environment, providing support to team members, and establishing and maintaining effective work relationships with coworkers across functional areas
• Experience working with project management software platforms
• Experience working within Procore
• Experience, interest in, and general knowledge of the energy industry, especially the solar and energy storage sectors
• Demonstrated ability to manage multiple parallel projects and prioritize competing demands

Qualifications

Must Haves

• Bachelor's degree in a related field with 3 years of professional experience in project coordination, construction administration, engineering support, operations, or related business functions
• Proficiency in MS Office Suite, including Word, Excel, Publisher, and PowerPoint
• Self-motivated, independent professional with excellent communication skills, strong technical aptitude, and the ability to thrive under pressure
• Strong problem-solving skills with the ability to work independently and push tasks to completion
• Proven ability to work in a team-oriented environment, providing support to team members, and establishing and maintaining effective work relationships with coworkers across functional areas
• Experience working with project management software platforms

Nice to Haves

• Experience working within Procore
• Experience, interest in, and general knowledge of the energy industry, especially the solar and energy storage sectors
• Demonstrated ability to manage multiple parallel projects and prioritize competing demands