Engineering Operations & Recruiting Coordinator

Summary

Real Time Consulting is an engineering consulting firm serving the aerospace, aviation, defense, and advanced technology industries. The Engineering Operations & Recruiting Coordinator supports Engineering Operations Services and Recruiting through reporting, deadline coordination, data tracking, recruiting administration, documentation, and cross-department coordination.

Responsibilities

• Create and maintain engineering and business operations reports
• Track the Operations Purchase Order life cycle to assure all steps are completed within guidelines
• Collect and track weekly Engineering timesheets & Work product progress reports
• Maintain time off tracking system
• Prepare Engineering on/off boarding documentation for project work
• Summarize deliverables to meeting attendees, follow-up to ensure completion
• Maintain business contract document logs
• Maintain client ID registrations
• Client satisfaction survey initiation and tracking
• Review work processes to ensure compliance with business standards and to identify work improvements
• Work with others to develop improvements to create timely and efficient workflow and reporting for the department
• Support Engineering Operations Team with special projects as needed
• Other coordination tasks as assigned
• Maintain recruiting goal and actual activity reporting
• Provide Engineering candidate information to hiring mangers
• Support staffing model planning and execution stages
• Manage job portal listings within Talent Management Database and job posting portals (Indeed, LinkedIn)
• Coordinate and create Engineering job descriptions
• Maintain current Engineering candidate communications
• Prepare job postings and coordinate the job posting process
• Maintain data and reporting on the Applicant Tracking System (ATS)
• Maintain records on recruiting activities as required
• Correspond with Engineering job applicants:
• Schedule candidate pre-screens and interviews
• Handle pre-employment inquiries and requirements
• Complete screening for Recruiters to obtain work history, education, training, job skills, availability, and salary requirements
• Research, analyze, prepare, and present hiring statistics
• Support Talent Management Team with special projects as needed
• Other coordination tasks as assigned

Skills

• 5 years of Operations, Recruiting and/or Office coordination / administration experience
• 2 years of recruiting coordination / administration experience
• Associates degree or equivalent training/education in Business, Engineering, HR, or related fields
• Highly competent user of technical & software application solutions
• Experience with ATS (Applicant Tracking Systems)
• Proficient in Internet Searching and navigation, Boolean search techniques
• Advanced user of Microsoft Office products (Word, MS Outlook, MS PowerPoint, Excel)
• Extremely well organized
• High attention to detail, resourceful, accurate and self-motivated
• Ability to manage multiple tasks and project deadlines in a fast-paced environment with frequent interruptions and changes in priority
• Ability to maintain, record, and document the flow of candidates through the recruitment process
• Ability to comprehend and interpret instructions, short correspondence, and ask clarifying questions to confirm adequate understanding of expectations
• Ability to communicate with multiple departments and gather information for consolidation and reporting
• Professional polish when representing the company to candidates and client in writing and on the phone
• Positive, helpful attitude
• Excellent oral and written communication skills
• Strong interpersonal skills to succeed in a highly collaborative environment
• Excellent follow-through skills and ability to take initiative
• The ideal individual will be a highly motivated, self-starter, able to use their high capability of organization and coordination to support the teams
• Applicants must be legally authorized to work in the United States and should not require now, or in the future, sponsorship for employment visa status
• Real Time Companies does not sponsor employment-based visas

Qualifications

Must Haves

• 5 years of Operations, Recruiting and/or Office coordination / administration experience
• 2 years of recruiting coordination / administration experience
• Associates degree or equivalent training/education in Business, Engineering, HR, or related fields
• Highly competent user of technical & software application solutions
• Experience with ATS (Applicant Tracking Systems)
• Proficient in Internet Searching and navigation, Boolean search techniques
• Advanced user of Microsoft Office products (Word, MS Outlook, MS PowerPoint, Excel)
• Extremely well organized
• High attention to detail, resourceful, accurate and self-motivated
• Ability to manage multiple tasks and project deadlines in a fast-paced environment with frequent interruptions and changes in priority
• Ability to maintain, record, and document the flow of candidates through the recruitment process
• Ability to comprehend and interpret instructions, short correspondence, and ask clarifying questions to confirm adequate understanding of expectations
• Ability to communicate with multiple departments and gather information for consolidation and reporting
• Professional polish when representing the company to candidates and client in writing and on the phone
• Positive, helpful attitude
• Excellent oral and written communication skills
• Strong interpersonal skills to succeed in a highly collaborative environment
• Excellent follow-through skills and ability to take initiative
• The ideal individual will be a highly motivated, self-starter, able to use their high capability of organization and coordination to support the teams
• applicants must be legally authorized to work in the United States and should not require now, or in the future, sponsorship for employment visa status
• Real Time Companies does not sponsor employment-based visas

Benefits

• Paid Time Off (PTO) and Paid Holidays
• Medical, Dental & Vision Insurance
• Employer-paid Life Insurance
• 401(k) Retirement Plan
• Flexible work arrangements, where business needs permit
• Professional yet casual work environment
• Opportunities for professional growth