Project Coordinator - Abbott (Capacity Services)

Summary

TEKsystems Global Services provides project delivery and operational support services. The Project Coordinator supports Engagement Managers and Delivery Leads with project administration, resource management, financial processes, scheduling, and coordination across multiple training and consulting projects.

Responsibilities

• Initial project setup and interim change activities
• Processing team member on-/off-boarding forms (FTE and Consultant)
• Financial management setup and support (budget creation, system updates, financial reviews, and invoice verification) in support of PMLC / PDF compliance
• Partner with cross-functional teams to troubleshoot and resolve project administrative issues (primarily with internal Financial teams)
• Managing schedules of Field Technicians and assisting with schedule conflict resolution
• Project resource onboarding / off-boarding
• ESF / PCN
• Approve project timesheets
• Financial Management
• PeopleSoft data validation
• Approve project expenses
• PeopleSoft Budgeting support
• Invoice Validation
• Financial Review
• PCR support

Skills

• Success in this role requires a detail-and results-oriented individual who takes pride in accomplishing assignments and supporting several different tasks simultaneously in a fast-paced environment
• The selected individual must demonstrate situational adaptability, a positive attitude, and the desire to partner with virtual team members while working on multiple projects and internal Practice assignments
• Excellent oral, written, interpersonal, and cross-cultural communication skills
• Results oriented with focus on achieving overall business objectives
• Reliable with deadlines and follow up
• Familiarity with project management life cycle
• Proficiency in MS Office Suite (Word, PowerPoint, Excel)
• Highly effective time and project coordination skills
• Ability to organize, prioritize, coordinate and implement while working on multiple projects
• Effective problem-solving skills
• Customer focused
• Self-motivated and independent
• Continual improvement focused; can identify and implement business process changes
• Can lead project resources and be a strong individual contributor directly involved in completing project deliverables
• Experience supporting projects and/or project coordination
• Experience with Learning Management Systems (LMS) such as Litmos
• Prior experience working in an education or training environment
• Experience working with cross-functional and virtual teams, a plus

Qualifications

Must Haves

• Success in this role requires a detail-and results-oriented individual who takes pride in accomplishing assignments and supporting several different tasks simultaneously in a fast-paced environment
• The selected individual must demonstrate situational adaptability, a positive attitude, and the desire to partner with virtual team members while working on multiple projects and internal Practice assignments
• Excellent oral, written, interpersonal, and cross-cultural communication skills
• Results oriented with focus on achieving overall business objectives
• Reliable with deadlines and follow up
• Familiarity with project management life cycle
• Proficiency in MS Office Suite (Word, PowerPoint, Excel)
• Highly effective time and project coordination skills
• Ability to organize, prioritize, coordinate and implement while working on multiple projects
• Effective problem-solving skills
• Customer focused
• Self-motivated and independent
• Continual improvement focused; can identify and implement business process changes
• Can lead project resources and be a strong individual contributor directly involved in completing project deliverables
• Experience supporting projects and/or project coordination
• Experience with Learning Management Systems (LMS) such as Litmos
• Prior experience working in an education or training environment

Nice to Haves

• Experience working with cross-functional and virtual teams, a plus

Benefits

• Potential bonus up to: $5,000
• If eligible, medical, dental & vision
• If eligible, Critical Illness, Accident, and Hospital coverage
• If eligible, 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• If eligible, Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• If eligible, short and long-term disability
• If eligible, Health Spending Account (HSA)
• If eligible, transportation benefits
• If eligible, Employee Assistance Program
• If eligible, Time Off/Leave (PTO, Vacation or Sick Leave)